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A Resolution Approving an Independent Contractor Agreement with Pipe View, LLC. d/b/a Pipe View America for Project 25-10 Sewer Cleaning and Inspection, in an Amount not to Exceed $105,730 and Authorizing its Execution
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Introduction
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Competitive proposals were received on January 2nd for the Sewer Cleaning and Inspection Project. Four contractors submitted proposals for the project. The lowest qualified proposal was submitted by Pipe View America in the amount of $105,730. The project consists of cleaning and television inspection of approximately 6.5 miles of sewers ranging in size from 9 to 84 inches in diameter.
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Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
The project consists of cleaning and television inspection of approximately 6.5 miles of sewers ranging in size from 9 to 84 inches in diameter. Sewer cleaning and inspection is an annual project which is used to clear debris and blockages from sewers to maintain flow, determine sewer condition and future capital improvement needs, and to help manage the combined sewer system asset. The locations of the sewers scheduled for sewer cleaning and inspection are included as an attachment.
Timing Considerations
Adoption at this time will allow for the project to advance on a suitable timeline.
Budget Impact
There are available funds for this work in the FY2026 Budget in the Water and Sewer Fund, Public Works-Sewer, Sewer Collection, External Support, account #5040-43750-781-530667.
Operating Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This proposed agreement will allow for the procurement of needed services.
Disadvantages:
• There are no disadvantages to this recommendation.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The timing of the eventual Board action will impact the desired implementation schedule.
Alternative 2:
The Board can vote down the item.
Advantages:
• This action can result in short-term cost savings.
Disadvantages:
• Necessary sewer cleaning and inspections would not take place.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Agreement
3. Proposal
4. RFP
5. Proposal Summary
6. Project Location Map