Submitted By
Emily A. Egan, Development Services Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Nafisco, Inc. for the Fabrication and Installation of Parking Signage in an Amount Not to Exceed $80,413.08 and Authorizing Its Execution
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Overview
Overview
In the Spring of 2023, the Village Board adopted Ordinance 23-23, codifying the expansion of several components of the Village’s 2019 Parking Pilot Program, including the standardization of daytime parking restrictions to a 3-hour parking limit. Phase 1 of the project to install upgraded restriction signage was completed in 2023. The proposed Independent Contractor Agreement provides for the fabrication and installation of signage for Phase 2 of this project.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Village’s Parking Pilot Program was approved by the Village Board and established in 2019. The parking pilot area, as defined by the Village Code, was bound by Harlem Avenue to the west, Oak Park Avenue to the east, South Boulevard to the north and Harrison Street to the south. This area was selected because it contains virtually every parking challenge and opportunity in Oak Park with single-family and multi-family residences overlapping with commuter and business parking.
The program was intended to end in the fall of 2019, with the evaluation and potential expansion of the policies to occur in 2020. The Covid-19 pandemic and staff changes delayed any further action and the pilot program policies remained in effect, as originally approved, only in the specified pilot area.
In the fall of 2021, Village staff, with the support of the Village’s Transportation Commission, developed a survey to gauge the public’s opinion on policies tested as part of the Parking Pilot Program. Staff widely advertised the survey by publishing notices on the Village website and social media pages and placing promotional yard signs throughout the community. In total, the survey garnered 878 responses, with 58% self-identifying as single-family dwellers and 42% self-identifying as multi-family dwellers. These survey results, which were made available to the public, aided staff, the Transportation Commission, and ultimately the Village Board in its evaluation of the Parking Pilot Program and recommendations for further expansion of the tested policies.
The evaluation of the pilot program and formulation of recommendations occurred throughout 2022, with the Transportation Commission first making a motion at its January 11, 2022, meeting to recommend to the Village Board a comprehensive series of recommendations stemming from staff’s and the Commission’s evaluation of the pilot program policies. The following recommendations were then reviewed and discussed by the Village Board at its February 14, 2022, special study session:
1. Extend the time of enforcement of pay-by-plate parking spaces to 8 p.m., from the previous 6 p.m.,
2. Implement a graduated fee structure for pay-by-plate parking,
3. Implement a standardized 3-hour daytime, weekday parking restriction on blocks that currently have daytime time parking restrictions,
4. Allow for resident exemptions from daytime, and weekday restrictions with a valid Village Vehicle License (if parked on your block),
5. Implement a daytime guest pass system, allowing residents to obtain passes for their guests to override daytime weekday restrictions on their block, and
6. Analyze existing overnight on-street permit parking to improve access for permit holders.
On February 14, 2022, there was a consensus of the Village Board to move forward with expanding the extension of enforcement of pay-by-plate parking as well as the implementation of a graduated fee structure for pay-by-plate parking. Subsequently, on November 21, 2022, the Village Board approved Ordinance 22-86, which standardized the graduated fee structure for all existing and future pay-by-plate parking spaces within the high and medium parking demand zones effective January 1, 2023. Furthermore, standardized enforcement until 8 p.m. of the pay-by-plate parking spaces was made effective January 1, 2023.
With respect to the standardized 3-hour daytime weekday parking restriction, the resident vehicle license exemption from daytime restrictions and the daytime guest passes, there was also a consensus of the Village Board on February 14, 2022, to direct staff to move forward with planning for a phased expansion of these policies to the remainder of the community. At its February 27, 2023, special study session, the Village Board directed staff to prepare an Ordinance that would allow for the expansion of these policies to the remainder of the community along with a phased implementation of the necessary parking restriction signage. This Ordinance was ultimately adopted by the Village Board on March 20, 2023. Phase 1 of the signage upgrade project was completed in 2023. The Phase 1 scope of work included all parking restriction signs within the following area: South Boulevard to the north, Austin Boulevard to the east, Harrison Street to the south, and Oak Park Avenue to the west.
Village staff issued a Request for Bids on September 30, 2024, for the fabrication and installation of the parking signage for the second phase of the project. The Phase 2 scope of work includes all parking restriction signs within the following area: Garfield Street to the north, Austin Boulevard to the east, Roosevelt Road to the south, and Harlem Avenue to the west. The scope also includes the fabrication and installation of signage for expanded street frontage locations for overnight on-street permit parking in Zones Y1 and Y2, as approved by the Village Board on April 11, 2024. Finally, the scope for Phase 2 also includes other various areas that were erroneously left out of the scope of work for Phase 1. The not-to-exceed amount is inclusive of all labor, services, materials, and products to design, fabricate, and install the necessary curbside parking signage in the area and remove and dispose of all old signage and accompanying materials. The scope of work also includes the recording of each sign and post installation into GIS as a point with attribute data for recording in the Village’s GIS database.
The Village received three (3) responses to the Request for Bids, however, Nafisco’s bid was the only one that provided an accurate pricing proposal, pursuant to the bid documents.
Fiscal Impact
This project was identified in the Village’s FY 24 - FY 28 Capital Improvement Plan, with $200,000.00 earmarked in account # 5060-43770-786-570707 (Capital Improvements).
DEI Impact
The standardized 3-hour daytime weekday parking restriction, the resident vehicle license exemption from daytime restrictions, and the daytime guest passes will make the parking system fairer for residents of both single-family and multi-family residences. With the resident exemption and guest pass system, residents and their guests will no longer be subjected to parking restrictions on their own block. These restrictions were originally implemented to deter transient or commuter parking in residential areas.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On April 11, 2024, the Village Board approved Motion 24-142, a Motion to Concur with the Transportation Commission’s Recommendation to Expand Street Frontage Locations for Overnight On-Street Permit Parking in Zones Y1 and Y2.
On November 20, 2023, the Village Board adopted Resolution 23-340, a Resolution Approving an Amendment to an Independent Contractor Agreement with Nafisco, Inc. for the Fabrication and Installation of Parking Signage to Change the Not to Exceed Amount from $187,701.00 to $225,525.00 and Authorizing Its Execution.
On June 20, 2023, the Village Board adopted Resolution 23-201, a Resolution Approving an Independent Contractor Agreement with Nafisco, Inc. for the Fabrication and Installation of Parking Signage in an Amount Not to Exceed $187,701.00 and Authorizing Its Execution.
On March 20, 2023, the Village Board adopted Ordinance 23-23, an Ordinance Amending Chapter 15 ("Motor Vehicles and Traffic"), Article 1 ("In General"), Section 15-1-27 ("Parking Pilot Program") and Article 4 ("Vehicle Licenses") of the Oak Park Village Code to Codify the Expansion of Components of the Village's 2019 Parking Pilot Program as Directed by the Village Board on February 27, 2023.
On February 27, 2023, the Village Board directed staff to prepare an Ordinance allowing for the expansion of the standardized 3-hour daytime restriction, the resident vehicle license exemption from daytime restrictions, and the daytime guest passes as well as the proposed additions to the seven (7) overnight on-street permit zones.
On November 21, 2022, the Village Board adopted Ordinance 22-86, which standardized the graduated fee structure for all existing and future pay-by-plate parking spaces within the high and medium parking demand zones effective January 1, 2023. Furthermore, standardized enforcement until 8 p.m. of the pay-by-plate parking spaces was made effective January 1, 2023.
On February 14, 2022, during a special study session, the Village Board reviewed a series of recommendations from the Transportation Commission pertaining to the expansion of policies tested as part of the Village’s Parking Pilot Program.
Citizen Advisory Commission Action
On March 11, 2024, the Transportation Commission unanimously approved the recommendation to expand street frontage locations for overnight on-street permit parking in Zones Y1 and Y2.
On January 11, 2022, the Transportation Commission reviewed staff’s recommendations regarding the Parking Pilot Program. Additional Commission meetings occurred throughout 2022 to further discuss the recommendations related to expanding access to overnight on-street permit parking.
Anticipated Future Actions/Commitments
The third and final phase of the signage upgrade project is planned to occur in FY 25.
Intergovernmental Cooperation Opportunities
N/A.