Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Requesting Village of Oak Park Geographic Information System Data from the Cook County Assessor's Office
End
Overview
Overview
The Cook County Assessor's Office maintains geographic information system data related to all of the tax parcels in Cook County. The Cook County Assessor's Office will share this data with a local municipality by means of an annually renewable intergovernmental agreement. This Resolution is to request geographic information system data from the Cook County Assessor's Office for the 2016 tax year.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
There is no cost associated with receiving the GIS data from the County Assessor's Office.
Background
Since at least 1999, the Cook County Assessor's Office (CCAO) has been providing geographic information system (GIS) related data to local municipalities through an intergovernmental agency agreement arrangement. This data includes assessment data, property images, digital orthophotography (aerial images), planimetric data, cadastral data, and digital terrain data.
The Village of Oak Park has been requesting this data since 1999 as it has become available. Village Staff has been using this data in carrying out Village business and duties. These duties include, but are not limited to, identifying tax parcels by PIN, using the Assessor's data for analysis purposes, creating maps and exhibits, and other internal duties that can be accomplished using a geographic information system.
Each year, the CCAO requires the local municipalities requesting GIS data to submit an intergovernmental agency agreement for access to the data. In addition, a Resolution from the requesting municipality supporting the data request must be included with the agreement.
The CCAO maintains records for over three million tax parcels so it takes some time for the CCAO to certify all of the parcels for a given tax year and enter them into their GIS databases. As a consequence, the data for the previous year is made available in the fall of the current year. Therefore, the Village is now requesting GIS data from the CCAO for the tax year 2016.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
The Village Board adopted a similar Resolution on April 18, 2016, to obtain 2014 tax year geographic information system data from the Cook County Assessor's Office and on November 21, 2016, to obtain 2015 tax data.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
Adoption of this Resolution allows for an intergovernmental agreement between the Village of Oak Park and the Cook County Assessor's Office.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.