Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2025 Falcon 8-Ton Hot Patch Truck from Falcon Road Maintenance Equipment, LLC. of Freeland, Michigan through the NASPO ValuePoint Joint Purchasing Program in an Amount not to Exceed $267,524.00 and Waiving the Village’s Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2024 Fleet Replacement Fund includes the replacement of one 2002 AZKO Hot Patch truck to be replaced with one 2025 Falcon 8-Ton Hot Patch Truck. This purchase will be made through the NASPO ValuePoint Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.
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Recommendation
Recommendation
Adopt the Resolution.
Background
This equipment is utilized for large street repair resurfacing, as well as pothole patching. The replacement vehicle is capable of recycling leftover asphalt, chunks and millings, and has been independently certified to have 92% fuel efficiency. The current truck requires large, heavy propane tanks to be changed out for heating of asphalt. The replacement truck heats with kerosene or biodiesel, saving time refueling, and has a dump option, broadening the abilities of the crew.
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers’ evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing piece of equipment will be sent to Auction.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Fiscal Impact
The purchase of one 2025 Falcon 8-Ton Hot Patch Truck will cost $267,524.00
Funding is provided in the Fiscal Year 2024 Fleet Replacement Fund, Public Works Vehicle replacement, account No. 3032-43900-858-570750 in the amount of $300,000.00.
Funds for necessary equipment, such as additional lighting, etc., will also come from this account but will be purchased separately from vendors who supply this equipment.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved the replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The piece of equipment is to be purchased through the NASPO ValuePoint Joint Purchasing Program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
NASPO ValuePoint is a cooperative purchasing program facilitating public procurement solicitations and agreements using a lead-state model. NASPO ValuePoint provides the highest standard of excellence in public cooperative contracting. By leveraging the leadership and expertise of all states and the purchasing power of their public entities, NASPO ValuePoint delivers the highest valued, reliable, and competitively sourced contracts - offering public entities outstanding prices. Started in 1992, NASPO ValuePoint is the cooperative purchasing arm of the National Association of State Procurement Officials, or NASPO.
NASPO is a non-profit association dedicated to strengthening the procurement community through education, research, and communication. It is made up of the directors of the central purchasing offices of the 50 states, the District of Columbia, and territories of the United States. The NASPO purchasing officials provide leadership for professional public purchasing, improve the quality of purchasing and procurement, exchange information, and cooperate to attain greater efficiency and economy. The Village has access to NASPO ValuePoint contracts.