Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Motion to Direct Staff to Negotiate a Professional Services Agreement with Johnson Lasky Kindelin Architects, Inc. for Schematic Design Architectural Services for the Oak Park Municipal Campus
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Overview
Overview
At the Village Board meeting on July 30, 2024, the Village Board directed staff to begin the process of choosing an architect to set the project’s budget and prioritize the Village’s needs. Village staff prepared a Request for Qualifications for Schematic Design Architectural Services that was posted on October 2, 2024. Three qualified firms were shortlisted and interviewed by the selection committee. The selection committee unanimously agreed that Johnson Lasky Kindelin Architects, Inc. and their collaborators (including Dewberry, Architectural Consulting Engineers, TYLin/Silman Structural Solutions, Middleton Construction Consulting, Carnow Conibear, and Site Design Group) were the most qualified for this project.
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Recommendation
Recommendation
Adopt the Motion.
Background
At the July 30, 2024 Village Board Meeting, Village staff brought forth a resolution for an amendment to the professional services agreement with Johnson Lasky Kindelin Architects, Inc. for additional conceptual solutions for village facilities. The Village Board decided that the additional feasibility study was no longer needed, denied this resolution, and instead came to the consensus to move forward with the original Option 3 from the Space Needs Assessment completed with FGM Architects. Option 3 suggests building a new police station on the existing site and making renovations to the existing Village Hall. The Village Board directed staff to work through the process of choosing an architect to set this project’s budget and prioritize the Village’s needs.
Following the meeting, staff prepared and publicly advertised an RFQ for “Project 24-130 Schematic Design Architectural Services for Oak Park Municipal Campus” on October 2, 2024. The RFQ prepared by Village staff prioritized the main goals associated with this project including:
- Maintain the historical aspects of the existing Village Hall facility.
- Meet established sustainability goals outlined in Climate Ready Oak Park (CROP).
- Retain the architectural design elements exercised throughout the community.
- Meet or exceed current building codes and address life safety issues.
- Create accessible and inclusive spaces for all visitors and staff to enjoy.
- Meet modern standards for policing.
- Make the existing facility functional as a modern Village Hall.
Staff received eleven submittals from the following firms: Cordogan Clark, FGM Architects, the HOH Group, JLK Architects, Kluber, Krueck Sexton Partners, Ross Barney, Snow Kreilich, Studio GC, Williams, and Woolpert. An internal team composed of the Village Planner, Urban Planner: Historic Preservation, Public Works Director, Deputy Public Works Director, and Deputy Village Manager reviewed and scored the submittals based on the criteria outlined in the RFQ posting. The three highest-scoring firms were invited for interviews the week of November 4th, 2024.
Based on their project approach, selected personnel and collaborators, credentialing, past experience with this project, and general enthusiasm for the project, staff recommend pursuing a professional services agreement with Johnson Lasky Kindelin Architects, Inc. for Schematic Design Architectural Services. JLK Architects, serving as the prime firm on this project, has put together an exceptional team to tackle the priorities of this project:
- Dewberry will provide programming and design for public safety and bring full-time sustainability subject matter to ensure that the project meets the sustainability goals set for by CROP.
- Architectural Consulting Engineers (ACE) will work collaboratively with Dewberry as building systems engineers to study existing and proposed facilities and develop creative solutions for the municipal campus.
- TYLin/Silman Structural Solutions will serve as the team’s structural engineer with experience designing sensitive solutions for historic buildings.
- Middleton Construction Consulting (MCC) will provide cost estimates.
- Carnow Conibear (CC) will serve as the team’s environmental engineer should the need arise to address hazardous materials sensitively.
- Site Design Group (SITE) as the project’s landscape architect.
Fiscal Impact
There are sufficient unencumbered funds in the Building Improvement Fund Account Number: 3012-43790-101-540673 allocated for the “Police Department - Construction of a Replacement Station: Design” capital improvement project to cover costs associated with schematic design architectural services.
DEI Impact
N/A.
Alternatives
Alternative #1 - The Village Board can delay action to review the submittals and interview documents provided by the three firms that the Village staff shortlisted and provide direction to Village staff based on their review.
Alternative #2- The Village Board can delay action to review the submittals provided by the eleven firms, shortlist firms to interview based on their review, and provide direction to Village staff based on the results of those interviews.
Alternative #3 - The Village Board can provide direction to Village staff to pause the project indefinitely.
Previous Board Action
On July 30, 2024, Village staff brought forth a resolution for an amendment to the professional services agreement with Johnson Lasky Kindelin Architects, Inc. for additional conceptual solutions for village facilities. The Village Board denied this resolution and instead came to a consensus to move forward with the original Option 3, to build a new police station on the existing site and make renovations to the existing Village Hall. The Village Board directed staff to work through the process of choosing an architect to set the project’s budget and prioritize the Village’s needs (RES 24-261).
On May 28, 2024, Ludwig Speaks facilitated a discussion with the Village Board to affirm their priorities as they relate to the Police Station Improvement Project in an effort to ensure that future Village Board actions align with their values (ID 24-287).
On April 9, 2024, the Facility Review Committee with the support of Johnson Lasky Kindelin Architects, Inc. provided a presentation to the Board on the feasibility of renovating Village Hall to meet the needs of modern governance for the Village while maintaining its historic integrity (ID 24-200).
On October 30, 2023, the Village Board approved a Professional Services Agreement with Johnson Lasky Kindelin Architects, Inc. for historic preservation architectural services (RES 23-298). The Village Board also approved a resolution creating a Facility Review Committee for the Oak Park Village Hall Facility Renovation Evaluation Project and appointed its members (RES 23-309).
On July 31, 2023, the Village Board approved an amendment to the Professional Services Agreement with FGM Architects, Inc. for additional conceptual solutions for Village facilities (RES 23-239). The Village Board also directed staff to engage a separate architectural firm with experience in historic preservation to evaluate the viability and cost of renovating the Village Hall facility to meet the goals of the Village.
On July 5, 2023, the Village Board approved a motion to advance the Police Station Improvement Project Option 4 (Rebuild the current Village Hall Campus with a new Village Civic Center that meets the current and potential future service needs of the Village including, but potentially not limited to, current Village Hall services and Public Safety and facility parking needs) to schematic design (MOT 23-67).
On April 24, 2023, the Village Board approved an amendment to the Professional Services Agreement with FGM Architects, Inc. for additional conceptual design options for the Police Station Improvement Project (RES 23-138). At this meeting, the Village Board also approved a task order for Professional Engineering Services with Cordogan Clark & Associates, Inc. to conduct condition assessments and complete energy audits for Village Hall (RES 23-132).
On February 18, 2020, the Village Board approved an Agreement with FGM Architects, Inc. for Architectural and Engineering Schematic Design Services for the Oak Park Police Department in an Amount Not to Exceed $322,600 (RES 20-093).
On November 19, 2018, the Village Board approved an Agreement with FGM Architects, Inc. for a Space Needs Assessment for the Oak Park Police Department in an Amount Not to Exceed $53,680 (RES 18-1050).
On January 22, 2013, the Village Board approved the Historic Preservation Commission’s 2013 Work Plan allowing the Historic Preservation Commission to pursue listing the Oak Park Village Hall building on the National Register of Historic Places. The application was accepted and the building listed on August 25, 2014.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
At the December 3rd, 2024 Village Board meeting, Village staff will bring forward a resolution approving a professional services agreement with Johnson Laskey Kindelin Architects, Inc. for Schematic Design Architectural Services.
Intergovernmental Cooperation Opportunities
N/A.