Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2015 Ford F-250 XL 4 x 4 Pickup Truck with Snow Plow Package from Currie Motors in an amount not to exceed $28,457 through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process
End
Overview
Overview
The FY 2015 Fleet Replacement Fund includes the replacement of one Public Works Forestry Division pickup truck. This vehicle will be replaced with a 2015 Ford F-250, 4X4 pickup truck with the snow plow package. The SPC awarded a bid to Currie Motors of Frankfort, Illinois for this vehicle.
Body
Staff Recommendation
Approval.
Fiscal Impact
The purchase of one Ford F-250 XL, 4X4 Pick Up, with Snow Plow Package will cost $28,547.
Funds for necessary equipment such as light bar, lift gate, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $32,000.00.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The vehicle being replaced is unit #600, a 2001 Chevrolet 2500 Pick Up, which is used for plowing as well as assorted transportation of equipment and employees to and from job sites.
The new vehicle will include a 6.2 Liter gas engine with Flex Fuel capabilities with the ability for E85 use, a three year 36,000 mile Bumper to Bumper / 5 Year 60,000 mile Power train warranties and snow plow which will allow it to become part of the snow & ice control response fleet.
The existing Chevrolet Pick Up has already been declared surplus so it will be auctioned off.
The Equipment Replacement Analysis Reports for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Department of Public Works brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.