Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing the Rejection of all Bids for Project 15-22, Marion Street Crosswalk Improvements.
End
Overview
Overview
Bids were opened on June 25, 2015 for the Marion Street Crosswalk Improvements project. Eight contractors picked up proposal documents and two bids were received. The low complaint bid submitted in an amount of $289,441 exceeds the $120,000 budgeted for this project. The Engineering Division recommends rejecting the bids.
Body
Staff Recommendation
Reject bids for Project 15-22, Marion Street Crosswalk Improvements.
Fiscal Impact
There is no fiscal impact to rejecting the bid.
The FY2015 budget provides $120,000 of funds for this project in the Capital Improvement Fund for sidewalk improvements, account no. 3095-43780-101-570953. The bid amount of $289,441 substantially exceeds the budget amount for this project. Staff will redesign the scope of the improvements to fit within the budgeted amount.
Background
In 2007 and 2011 the Village constructed the two Marion Street streetscape projects. As part of those projects decorative crosswalks were installed using natural stone pavers. Several of the crosswalks installed with these projects are beginning to fail for a variety of reasons.
The crosswalks from the 2007 project north of the viaduct are deteriorating due to failure of the bluestone pavers used for the crosswalks. The bluestone material has shown to not be an appropriate material for use in a street environment where it is subject to the freeze thaw cycle and heavy vehicle loading.
The crosswalks installed with the 2011 project, primarily south of the viaduct, used granite pavers to address the durability concerns of the bluestone. The granite material has shown to be a good material for the crosswalks but there are failures occurring at several locations most likely as a result of trench settlement underneath the crosswalks.
The improvement project included the replacement of the crosswalk at Marion St and Lake St with new granite pavers to match the South Marion Street crosswalk design and the repair of 3 crosswalks at the South Boulevard and Marion Street intersection to address failures associated with trench settlement.
Bids for the project came in substantially higher than the budgeted amount and staff is working on a revised project scope to address the failures of the crosswalks while staying within the FY2015 budget amount of $120,000. Potential solutions may consist of replacing bluestone pavers in the crosswalks with a colored concrete scored into a pattern to mimic the bluestone.
Alternatives
The alternative to this recommendation is to award the contract over the budgeted amount for this work.
Previous Board Action
The Village Board has previously awarded contacts for reject of bids when they are not within budget or significantly over the engineer’s construction estimate.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Staff will redesign the scope of the improvements to fit within the budgeted amount and bring forward any contracts requiring Village Board approval for the work at future Board meetings.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.