Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement with Clark Dietz, Inc. for Mechanical Engineering Services for the Police Department Firing Range Ventilation Improvements Project to Change the Not to Exceed Amount from $35,000.00 to $41,500.00 and Authorizing its Execution
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Overview
Overview
This project includes designing a new and improved ventilation system for the Police Department Firing Range in the lower level of Village Hall. Due to delays in the project schedule resulting in additional consultant fees, an amendment to the agreement with Clark Dietz, Inc. to a new amount of $41,500.00 is being requested.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The cost for this project is funded through the Fiscal Year 2021 CIP Building Improvement Fund Account No. 3012-43790-101-540673.
Background
On May 18, 2020, the Village Board approved a Professional Services Agreement with Clark Dietz, Inc. to provide mechanical engineering services for the Police Department Firing Range Ventilation Improvements Project for an amount not to exceed $35,000.00. This project included designing a new mechanical system that meets current firing range standards and requirements. The previous system did not provide sufficient ventilation and airflow.
On September 8, 2020, the Village Board approved an Independent Contractor Agreement with Master Design Build, LLC to install the new mechanical system. The project substantial completion date was supposed to be December 31, 2020, but due to various delays caused by the contractor, the project was not completed on time. As a result, the consultant spent additional time on project management and progress monitoring, and the added cost exceeded the previously approved amount by $6,500.00.
The Village will seek compensation from Master Design Build, LLC to cover the additional cost for engineering services incurred by the Village.
Alternatives
The Village Board can delay action to gain additional information.
Previous Board Action
The Village Board approved a Professional Services Agreement with Clark Dietz, Inc. for this project on May 18, 2020.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
No additional Village Board action is anticipated.
Intergovernmental Cooperation Opportunities
None at this time.