Submitted By
Tammie Grossman, Director Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Walker Parking Consultants/Engineers, Inc. to Provide Repair Documents, Construction Administration and Observation of the Holley Court Parking Structure Repairs in an Amount Not to Exceed $35,200 and Authorizing its Execution
End
Overview
Overview
Overview
A contract with Walker, originally selected through the Village’s RFP process, to prepare constructions documents for bid and provide administration of repairs for the Holley Court Parking Garage in 2019 in an amount not to exceed $35,200. This is a continuation of work that started in 2017 and will continue through 2020.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
The costs for this project would be funded through the Capital Improvement Fund account no. 5060-43770-788-570705 which provides $460,000 for 'Parking Structure Maintenance Program'. The entire Holley Court Garage project would cost an estimated $1,200,000 over 3 years. The portion for 2019 is $460,000 which includes this contract for $35,200.
Background
In spring 2016, the Village solicited bids for an assessment of the physical condition of each of the Village owned garages and to determine a plan for making needed repairs to garages. Eight engineering groups submitted Request For Proposals (RFP) responses. The low responsible bid was Walker Parking Consultants/Engineers, Inc. (Walker) in a total amount of $11,800 for three garages.
Upon discussion with Walker and other Consultants, the best practice and most efficient approach is to upgrade one parking garage at a time rather than divide out the work between parking garages. This approach gains the best return on investment for work performed and longevity of products used. We started with the Oak Park River Forest High School Garage (OPRFHS Garage) and made those repairs in 2017. As part of the project, on June 19, 2017, the Board approved a contract with Walker Restoration to develop the construction documents and oversee the OPRFHS Garage work.
As part of the 2018 budget planning process, funds were approved for the restoration of the Avenue Garage and Holley Court Garage. The Holley Court Garage total projected is estimated to be $1,200,000 which staff has divided over 3 years. Repairs to the Avenue Garage and the first phase of repairs to the Holley Court Garage were made in 2018. As part of the project, on March 5, 2018, the Board approved a contract with Walker Restoration to develop the construction documents and oversee the Avenue and Holley Court Garage work.
Based on the fact that Walker developed the initial conditions assessement and the constructions documents and management of the construction projects at OPRFHS, Avenue, and Holley Court Garages in 2017 and 2018, staff believe that they are in the best position to develop the constructions documents for bid and to manage the construction project for 2019.
Alternatives
The Village Board could choose to not move forward with the preparation of the construction documents and the repair projects. However, staff recommends continuing with repairs in order to prevent further deterioration of the garage structure.
Previous Board Action
The Village Board approved the FY 2019 Capital Improvement Plan budget which included the Holley Court Garage in the Parking Structure Maintenance Program.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
Later this year an RFP process will be completed to select the company that will perform the repair work for which the remainder of the $460,000 budget is reserved. The conditions assessment also forecasts a 5 year maintenance capital budget for future years.
Intergovernmental Cooperation Opportunities
N/A
Performance Management (MAP) Alignment
Parking and Mobility Services Division is scheduled to start MAP in the final phase.