Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Site Design Group, Ltd. for the Design of Traffic Calming and Landscape Improvements for the Forest Avenue and Ontario Street Area in an Amount Not To Exceed $56,736 and Authorizing its Execution as Reviewed at the September 9, 2019 Special Meeting.
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Overview
Overview
The Engineering Division requested proposals for landscape architecture and civil engineering for a proposed project to calm traffic and improve the residential neighborhood character of the Forest and Ontario intersection area. Per the Planned Development Ordinance for the Albion Development, the Village will receive $340,000 to fund this work from the developer upon issuance of final occupancy permits. The project is planned to be designed this fall and constructed in the spring of 2020. Work is anticipated to include enhanced crosswalks to improve pedestrian safety, median island improvements to calm traffic, conversion of high level street lighting to lower level pedestrian lighting, replacing deteriorated pavers, and landscaping. For more information about this item and Village Board discussion, please review the agenda materials for the September 9, 2019 special meeting.
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Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The Village will receive $340,000 in revenues from the Albion Development in the third quarter of 2019 which will be used to fund the design and construction of this project. Revenues will be transferred to the FY2019 Capital Improvement Fund, Public Works - Engineering, Traffic Calming Improvements account no. 3095-43780-101-570955 to fund this work.
Background
Per the plan development ordinance with the Albion Development, the developer will contribute $340,000 to the Village of Oak Park for the municipal arboretum and North Forest Avenue traffic calming. The funds are intended to be used to enhance the area nearby the development with additional landscaping and for traffic calming.
Staff has met multiple times with the residents on Forest Avenue, north of the Albion development, and has collectively developed proposed improvements to calm traffic, improve pedestrian safety, add landscaping, replace deteriorated pavers, and restore the residential character of the area north of the development with changes to street lighting. An exhibit depicting conceptual improvements is included in the attachments.
Staff requested proposals from consultants to design and oversee construction of the project. The Village received four proposals and the proposal from Site Design Group best fit the needs of the Village while also at the most competitive cost. A summary of the proposals is attached.
In order to save money and keep the project within the budgeted amount, staff is recommending awarding a contract only for the design of the project. Staff will include construction of the project as part of the annual local street resurfacing project in 2020 and construction management of this work would be included as part of the construction oversight of the resurfacing project as well.
The project is intended on being designed this fall and winter and constructed in the spring of 2020.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the Village Board meeting on October 2, 2017, the Village Board Adopted an Ordinance Granting a Special Use Permit for a Major Planned Development for a Mixed Use Development with Residential and Commercial Uses at the Property Located at 1000 Lake Street.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A future Board agenda item will be presented for construction of this project in 2020.
Intergovernmental Cooperation Opportunities
None at this time.