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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-321    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 11/20/2023 Final action: 11/20/2023
Title: A Resolution Approving an Independent Contractor Agreement with National Power Rodding Corporation for Project 23-10, Sewer Cleaning and Inspection, in an Amount not to Exceed $93,000 and Authorizing its Execution
Attachments: 1. Resolution 23-10 Sewer Inspection.pdf, 2. National Power Rodding ICA, 3. Proposal 23-10 Sewer Cleaning and Inspection - NPR.pdf, 4. RFP 23-10 Sewer Inspection.pdf, 5. 23-10 Bid Summary.pdf, 6. 23-10 Location Map.pdf

Submitted By                     

Bill McKenna, Village Engineer

 

Reviewed By

A.M. Zayyad, Deputy Village Manager

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with National Power Rodding Corporation for Project 23-10, Sewer Cleaning and Inspection, in an Amount not to Exceed $93,000 and Authorizing its Execution 

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Overview

Overview

Competitive proposals were received on October 31, 2023 for the Sewer Cleaning and Inspection Project.  Three contractors submitted proposals for the project. The lowest qualified proposal was submitted by National Power Rodding Corporation in the amount of $126,370 which is over the budgeted amount.  Staff worked with National Power Rodding to reduce the scope of the project to fit within the available budget amount of $93,000.  The project consists of cleaning and television inspection of approximately 4.3 miles of sewers ranging in size from 12 to 102 inches in diameter.  

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Recommendation

Recommendation

Adopt the Resolution.

 

Background

The project consists of cleaning and television inspection of approximately 4.3 miles of sewers ranging in size from 12 to 102 inches in diameter.  Sewer cleaning and inspection is an annual project which is used to clear debris and blockages from sewers to maintain flow, determine sewer condition and future capital improvement needs, and to help manage the combined sewer system asset.  The locations of the sewers scheduled for sewer cleaning and inspection are included as an attachment.

 

Fiscal Impact

The costs for this project are included in the Fiscal Year 2023 Budget in the Water and Sewer Fund, Public Works-Sewer, Sewer Collection, External Support, account #5040-43750-781-530667 which has $93,000 remaining for the annual sewer cleaning and inspection project. 

 

DEI Impact

N/A

 

Alternatives

The alternative to this recommendation could be to delay action to gain additional information.

 

Previous Board Action

N/A

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

None at this time.

 

Intergovernmental Cooperation Opportunities

N/A.