Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Engineering Resource Associates, Inc. for Professional Engineering Services for Design and Construction Engineering for Village Project Number 18-1, Water and Sewer Main Improvements in an Amount Not To Exceed $186,364 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested proposals for design and construction engineering services for the 2018 water and sewer main improvement project. The proposal from Engineering Resource Associates best fit the needs of the Village for this project. This project consists of replacing deteriorated water and sewer mains on two blocks of Clarence Avenue north of Roosevelt Road and installing a new relief sewer on Berkshire Street from Grove to Linden Avenues. Construction work would occur in the fall of 2018 and spring of 2019.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY2018 budget includes $2,000,000 for this project in the Water and Sewer Fund with $1,000,000 in the Water Fund, Public Works - Water, Water Distribution, Capital Improvements, for water main replacement, account no. 5040-43730-777-570707 which will provide $93,182 for the design and construction engineering work and $1,000,000 in the Sewer Fund, Public Works - Sewer, Sewer Collection, Capital Improvements, for flood mitigation improvements which will provide the remaining $93,182 for the design and construction engineering of this project.
Background
This project is for the design and construction engineering for the 2018 water and sewer main improvement project. The project includes replacing the water and sewer mains on Clarence Avenue from Roosevelt Road to Harvard Street due to their failing condition along with reconstructing these two blocks of street pavements and the installation of a new relief sewer on Berkshire Street from Grove to Linden Avenues with the associated street pavement replacement work. This project is scheduled to be designed in the summer with construction starting in the fall of 2018 with work being completed in the early summer of 2019.
The Village received ten proposals and interviewed three firms most qualified to perform these professional services based on their proposals. The proposal from Engineering Resource Associates (ERA) best fit the needs of the Village. ERA has completed previous design and construction oversight of a similar water and sewer project in 2015 with the Village and did an excellent job.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
N/A.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
N/A.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.