Title
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A Resolution Approving an Amendment to the Independent Contractor Agreement between the Village of Oak Park and Meade, Inc. for Emergency Street Lighting and Traffic Control Repair Services to Increase the not to exceed Amount from $50,000.00 to $70,000.00 and Authorizing its Execution
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Introduction
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The Public Works Department typically makes in-house repairs and upgrades to the street lighting and traffic signal systems. When in-house staff is unavailable or lacks the necessary equipment to perform emergency repairs or upgrades, an outside contractor is utilized to do the work. Meade is currently performing this work for the Village for 2026. Due to the number of emergency repairs and the costs associated with them, the not to exceed amount for the existing agreement needs to be increased to cover possible repairs through the remainder of 2026.
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Recommended Action
Adopt the resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
The Public Works Department Street Lighting Division staff typically makes in-house repairs to the street lighting and traffic signal systems. When in-house staff is unavailable or lacks the necessary equipment to perform emergency repairs or improvements, an outside contractor is needed to do the work. Typical examples of such repairs are streetlight and/or traffic signal pole knockdowns due to vehicular accidents, underground electrical cable failures due to contractors hitting and breaking the lines, and, if the budget allows, assisting the Department with street outages.
For 2026, the Street Lighting Division entered into an Independent Contractor Agreement with Meade Inc, for a not-to-exceed amount of $50,000. Due to several unforeseen repairs, including knockdowns of traffic signals and streetlights currently out of service, the renewal budget has been nearly exhausted and needs to be increased.
Timing Considerations
There are no specific timing considerations associated with this item.
Financial Impact
There are sufficient unencumbered funds within the Public Works Street Lighting General Contractuals account no. 1001.43720.101.530667 to cover this proposed increase.
Operations Impact
Approving this resolution allows Village staff to make the necessary repairs, maintenance, and testing to maintain operations at all intersections and lighting.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• The proposed resolution provides for the necessary contractor repairs, maintenance, and testing.
Disadvantages:
• This action requires the expenditure of Funds.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• The Board would be presented with the requested information.
Disadvantages:
• The Street Lighting Division may be unable to repair inoperable traffic signals and lighting and ensure safe, reliable operation, depending on the severity of the damage, until further action is taken.
Alternative 2:
The Board can vote down the item.
Advantages:
• There are no advantages to this alternative.
Disadvantages:
• There will be traffic signals and lights with limited working systems.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Amendment to the Agreement
3. Supporting Documents