Submitted By
John P. Wielebnicki, Director of Public Works, Rick C. Tanksley, Police Chief
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing the Purchase of Five 2015 Ford Utility Police Interceptor Vehicles, and One 2015 Ford Interceptor Sedan with Police Package in an Amount not to Exceed $162,349.00 from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village's Bid Process.
End
Overview
Overview
The FY 2015 Fleet Replacement Fund includes the replacement of eight Police vehicles. Six of these vehicles will be replaced with five 2015 Ford Utility Police Interceptor vehicles and one 2015 Ford Police Interceptor Sedan. The SPC awarded the bid to Currie Motors of Frankfort, Illinois.
Body
Staff Recommendation
Staff recommends the approval of a Resolution authorizing purchase of five 2015 Ford Utility Police Interceptor Vehicles and one Police Interceptor Sedan with the police package from Currie Motors of Frankfort, Illinois, and waiving the Village's bid process.
Fiscal Impact
The purchase of five 2015 Ford Utility Police Interceptor Vehicles and one Police Interceptor Sedan with Police Package, will cost $162,349.00.
Funding is provided in the Fleet Replacement Fund in account No. 3032-43900-857-570750. A portion of the funding is through a transfer from the Federal RICO Fund.
Funds for necessary equipment such as light bars, sirens, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division's goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village's fleet in a fiscally responsible manner.
The vehicles being replaced are considered a full time emergency response vehicle and the consequences of its downtime could compromise life safety for citizens and those who work in the Village.
The new vehicles include the standard Police package, All Wheel Drive, and come with a three year, 36,000 mile bumper to bumper and five year, 100,00 mile drivetrain warranty. The proposed vehicles will be flex fuel vehicles and will be capable of using E85 fuel.
Four of the Ford Utility vehicles will be marked units at a total cost of $108,303.00 as shown on attachments 1 and 2. One Ford Utility vehicle will be an unmarked unit at a cost of $27,657.00 as shown on attachment 3. The Ford Sedan will be an unmarked unit and will cost $26,389.00 as shown on attachment 4. The total cost for the six vehicles is $162,349.00.
The six existing Police units will be sent to auction for sale.
Alternatives
The alternative to not purchasing the new vehicles would be to keep the existing vehicles. However, replacement of vehicles and equipment on a timely basis limits overall downtime and allows for maximum trade-in and/or auction values.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicles are purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.