Title
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A Resolution Approving a Task Order with Civiltech Engineering, Inc. for Professional Transportation Engineering Staffing and Services for 2026 in an Amount Not to Exceed $450,000, Authorizing its Execution
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Introduction
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The Engineering Division requested a proposal from Civiltech Engineering to provide part-time staffing services for a transportation engineer to oversee the transportation systems, current planning efforts, and the traffic calming process for 2026. Civiltech submitted a proposal based on hourly rates for the various positions in an estimated not to exceed amount of $450,000. This amount is based on an anticipated staffing level of 3-days per week, work associated with administering the traffic calming petition process, and additional various transportation engineering services for the calendar year of 2026.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• On December 3, 2024, the Board approved a Task Order with Civiltech Engineering, Inc. for Professional Transportation Engineering Staffing and Services for 2025 in an amount not to exceed $425,000 (RES 24-376).
• On July 16, 2024, the Board approved a Master Agreement with Civiltech Engineering, Inc. for providing transportation engineering services (RES 24-247).
Background
The Engineering Division requested a proposal from Civiltech Engineering for a Task Order to provide part time staffing for a transportation engineer at roughly 3-days per week; provide services for administering traffic calming petitions; and for performing various transportation engineering services for the calendar year of 2026. A breakdown of the estimated costs for the various general services under the Task Order is included in their proposal.
Timing Considerations
Adoption of the Resolution at this time will allow for the transportation services to continue as intended at the beginning of 2026.
Budget Impact
The recommended FY2026 Budget includes $450,000 to cover the costs of this contract in the General Fund, Public Works - Engineering, Transportation, External Support account no. 1001-43700-723-530667.
Staffing Impact
This Task Order will allow for procurement of the needed staffing services and support for transportation related items.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This Task Order will allow for the procurement of the needed staffing services and support for transportation-related items
Disadvantages:
• This action requires the expenditure of funds.
Alternatives
Alternative 1:
The Board can delay to gain additional information.
Advantages:
• The Board can be presented with the requested information.
Disadvantages:
• The timing of the eventual Board action could impact the desired implementation schedule.
Alternative 2:
The Board can vote down the Resolution.
Advantages:
• This action can result in cost savings.
Disadvantages:
• There is no capacity to perform these services with existing staff and transportation related items, initiatives, and customer service would be impacted.
Anticipated Future Actions
This is an annual task order for providing transportation engineering staffing and related services. There will be future Village Board items annually for these services with Civiltech during the term of their Master Agreement.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Task Order
3. Attachment A - Scope of Services
4. Master Agreement