Title
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A Resolution Approving an Amendment to the Task Order with GFT Infrastructure, Inc. for the Phase Two Design of the Ridgeland Avenue Resurfacing Project to Change the Not-to-Exceed Amount from $307,369 to $360,527 and Authorizing its Execution
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Introduction
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An Amendment to the existing Task Order with GFT Infrastructure for the design of the Ridgeland Avenue Resurfacing Project is needed for additional work primarily associated with IDOT coordination, changes due to pedestrian refuge islands and traffic diverters, lighting design, and for facilitating a separate procurement contract for traffic signal and electrical items. The additional work amounts to $53,158 and adjusts the Task Order from $307,369 to $360,527.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board approved a Task Order with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for the Phase Two Design of the Ridgeland Avenue Resurfacing Project, in an amount not to exceed $307,369 on November 11, 2025 (RES 25-272).
• The Village Board approved a Task Order for Professional Engineering Services with TranSystems Corporation for the Phase One Design of the Ridgeland Avenue Resurfacing Project, in an Amount Not to Exceed $112,770 on March 5, 2024 (RES 24-145).
• The Village Board approved the submission of a Federal Surface Transportation Program (STP) Grant Application for the Ridgeland Avenue Resurfacing Project on February 22, 2022 (RES 22-48).
Background
GFT has been working on the design for the Ridgeland Avenue Resurfacing project since 2024. Design is nearing completion and additional work outside of the original scope was needed which increased the contract beyond the originally awarded amount. The additional work is primarily related to incorporating proposed safety enhancements into the project for diverters and pedestrian refuge islands and getting these enhancements approved by IDOT; coordination with IDOT for the design process in general; the design of a speed table crossing at Division and Ridgeland in the northwest corner; lighting design; and for revising the plans and facilitating a separate procurement contract for traffic signal and electrical items to ensure the construction project can be built in one season and better controlled by the Village. The additional work amounts to $53,158 and adjusts the Task Order from $307,369 to $360.527.
Timing Considerations
There are no specific timing considerations associated with this item.
Financial Impact
There are available funds for this Amendment in the FY26 Budget in the Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This Resolution will allow for the consultant to be compensated for services rendered during the design of the project.
Disadvantages:
• This action requires the use of funds.
Alternatives
Alternative 1:
The Board can delay action to gain additional information
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• There are no disadvantages to this action.
Alternative 2:
The Board can vote down the item.
Advantages:
• This action can result in cost savings.
Disadvantages:
• Additional work has already been performed by GFT for these services during the design.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Amendment Task Order
3. Amendment Request
4. Executed Task Order Ridgeland Design
5. Master Agreement