Submitted By
Tammie Grossman, Director Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Total Parking Solutions, Inc. for the Purchase and Installation of Eight (8) Pay-By-Plate Conversion Kits in an Amount not to Exceed $22,400, Authorizing its Execution and Waiving the Village’s Bid Process
End
Overview
Overview
In 2017, the Village upgraded eight (8) Cale pay stations to pay-by-plate technology. This upgrade would assure that all parking lots follow the same payment mechanism known as Pay-By-Plate.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY 2018 Parking and Mobility Services Operating Budget provides $25,000.00 for property repairs in account no. 5060-43770-787-540674. The cost will not exceed $22,400.00 in total.
Background
Historically, the Village has operated parking lots using pay-by-space philosophy of parking. As technology becomes more robust the industry trend is moving towards pay-by-plate technology. Specifically, the Village of Oak Park would benefit from the use of pay-by-plate technology in parking lots that feature time limits, due to the fact that the technology can max out a specific license plate after it has parked for the given time limit.
Pay-by-plate can benefit the Village in other ways as well, as it makes general enforcement of the parking space easier and assists with overall management of the parking system.
CALE, an international provider of parking technology is offering a 35% discount on conversion kits making it an ideal opportunity to convert the existing pay station technology the Village owns.
Currently Total Parking Solutions Inc. is extended the offering incentive to upgrade existing units which creates a discount to the village from the MSRP is $4,260.00 to a discount Price is $2,800.00 per unit.
The conversion kit, which accepts payments via a license plate, will allow for more efficient use of the parking system including locking out plates after 3 hours and assisting enforcement officers with streamlined solutions for enforcement. As we enter the holiday season, the business community has asked to find ways to make the parking lots more accessible for holiday shoppers. We plan to initiate a public awareness campaign prior to the change so that we can get shoppers in the habit of remembering their license plate number. The local business associations are excited about the opportunity.
Additionally, the Village will remove the coin parking meters at the diagonal spaces outside of Village of Oak Park Parking Lot 10, North Blvd. and Marion St. to be Pay-By-Plate and follow the same parking regulations as Lot 10.
Alternatives
The Board could decide to keep the status quo which would not match with recommendations per the parking study.
Previous Board Action
N/A.
Citizen Advisory Commission Action
As part of the on going village-wide parking study, there has been on going, positive, discussions regarding pay-by-plate technology between staff and the transportation commission.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
N/A.
Performance Management (MAP) Alignment
Parking and Mobility Services Division is scheduled to start MAP in the final phase.