Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2022 Ford Transit Connect Cargo Van from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount Not to Exceed $26,831.00 and Waiving the Village’s Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2022 Parking Fund includes the replacement of one maintenance van, a 2011 Ford Transit Connect, to be replaced with a 2022 Ford Transit Connect XL cargo van. The vehicle is being purchased through the Suburban Purchasing Cooperative (SPC) to take advantage of the volume discounts involved in such joint purchasing efforts. The SPC awarded the bid to Currie Motors of Frankfort, Illinois.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the 2022 Ford Transit Connect Cargo Van will cost $26,831.00.
Funding in the amount of $33,000.00 is provided in the Fiscal Year 2022 Parking Fund, account No. 5060-43770-786-570750.
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc., will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
The new vehicle will include a 2.5 Liter, I-4 gas engine and come with a three-year, 36,000-mile bumper-to-bumper warranty & a five-year 60,000-mile Powertrain warranty. The vehicle will be used by the Development Customer Services Department, Parking Maintenance staff.
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units that have reached the end of their service life under the fleet replacement program.
The intent of the fleet vehicle replacement program is to replace vehicles and equipment using the established criteria for replacement of vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing vehicle will be sent to Auction.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved the replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is being purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
The Suburban Purchasing Cooperative is a joint purchasing program sponsored by the Northwest Municipal Conference (NWMC), DuPage Mayors & Managers Conference (DMMC) South Suburban Mayors and Managers Association (SSMMA), and Will County Governmental League (WCGL). Together the SPC represents 145 municipalities and townships in northeastern Illinois.
All public agencies as defined by the Illinois Governmental Joint Purchasing Act, as well as not-for-profit agencies that qualify under Section 45-35 of the Illinois Procurement Code, are eligible to participate in SPC joint purchasing programs.