Submitted By
Rob Sproule, Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving the Rebuilding of One Dump Truck Through the Purchase and Installation of Certain Equipment from Lindco Equipment Sales, a Division of Viking-Cives, through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $88,587.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The Fiscal Year 2024 Water and Sewer Vehicle Replacement Fund budget includes the rebuilding of one tandem axle dump truck, which consists of the replacement of the current dump body, plow, plow mount, and replacement of associated electronics and hydraulics. The equipment will be purchased from and installed by Lindco Equipment Sales, a Division of Viking-Cives. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.End
Recommendation
Recommendation
Approve the Resolution.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace units that have reached the end of their service life under the fleet replacement program.
The fleet replacement program intends to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history, costs, driver evaluations, trade-in or resale values, and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
This item will include the replacement of one dump body, plow, and plow mount, and the replacement of associated electronics and hydraulics. This purchase will provide this piece of equipment with many more years of useful service from the existing chassis.
The replacement equipment will match the previous truck rebuilds for consistency in parts and maintenance for service technicians and in use for drivers.
The cost for the rebuilding of the truck is $88,587.00. This course of action will provide the Village with a guaranteed truck build, remedying the unpredictability of the current new vehicle chassis.
Fiscal Impact
The replacement of one dump body, plow, and associated electronics and hydraulics will cost $88,587.00.
Funding is provided through the Water Vehicle Replacement Fund, account No. 5040-43730-101-570750, in the amount of $125,000.00.
Funds for necessary equipment such as cabin/workspace upfit, emergency lighting, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
DEI Impact
N/A
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement/refurbishment of vehicles per the approved Water and Sewer Vehicle Replacement Fund Budget.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The equipment and services will be purchased through the Sourcewell Joint Purchasing Program to take advantage of the volume discounts involved in such joint purchasing efforts.
The Sourcewell Joint Purchasing Program, operating out of Minnesota, provides member-centered solutions that enable government, education, and nonprofit agencies to work more efficiently and leverage its resources as an invaluable service cooperative partner to strategically reinvest in its service communities. Sourcewell membership is available to all education and government entities, as well as nonpublic schools and nonprofit organizations. The Village is a member.