Submitted By
Tammie Grossman, Director of Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Contractor Services Agreement Between HR Green, Inc. and the Village of Oak Park to Provide Plan Review and Inspection Services in an Amount Not to Exceed $784,657 and Authorizing its Execution
End
Overview
Overview
In order to improve customer service, the Village of Oak Park wishes to outsource day-to-day plan review activities as well as certain plan review and inspection activities for assigned permit applications.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
The 2017 contract for services is $784,657.00 and is budgeted in line item 1001-46250-101-530667, which has a total budget amount of $900,000.00.
Background
In January 2015, the Village issued a Request for Proposals to outsource day-to-day plan reviews as well as the plan review and inspection services for several larger projects. We decided that the best option for Oak Park would be to outsource inspections and plan reviews by using in-house reviewers employed by a third party. The Request for Proposals provided that the successful vendor would be eligible for two contract extensions for a total of three years. The 2017 contract is the third contract extension.
After working well with the currect consultant, we are recommending continuing with a contract with HR Green.
Chief Building Official Steve Cutaia will have day to day responsibility to coordinate the work of the plan reviewers employed by HR Green and process plan reviews as needed. The Permit Processing Supervisor will continue to have day to day responsibility to oversee the Permits Counter and staff Building Inspector.
Alternatives
NA.
Previous Board Action
On May 26, 2015, the Reinventing Government Committee reviewed the proposed outsourcing model. The Board approved the initial agreement on December 12, 2015.
Citizen Advisory Commission Action
Last month the Building Codes Advisory Commission reviewed the proposed plan and selected contractor.
Anticipated Future Actions/Commitments
In the Spring of 2017, the Village will issue a Request for Proposals from interested vendors and will be making a recommendation regarding the selection of a vendor based on those proposals.
Intergovernmental Cooperation Opportunities
NA.
Performance Management (MAP) Alignment
A Governance Priority established for the Development Customer Services Department -Customer Service Experience.