Submitted By
Bill McKenna, Assistant Public Works Director / Village Engineer
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Local Public Agency Formal Contract with A Lamp Concrete Contractors, Inc. for Project 23-8, Madison Street Improvements, Section No. 22-00267-00-RS, in an Amount Not to Exceed $7,124,631 and Authorizing its Execution
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Overview
Overview
Competitive bids were opened on October 12, 2023 for the 23-8 Madison Street Improvement Project. Eight contractors picked up bid documents and four bids were received. The low responsible bid was submitted by A Lamp Concrete Contractors in an amount of $7,124,631. The project includes water main, streetscaping, traffic calming, landscaping, signal improvements, and roadway reconstruction on Madison from Oak Park Avenue to East Avenue. Work is anticipated to start in the winter for water main and be substantially completed in late October of 2024.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Village has been working on the design of the Madison Street streetscape and utility project since 2015. The project includes streetscaping featuring hardscape and landscaped parkway areas, new street and pedestrian lighting, water main and service replacement, storm sewer improvements, roadway reconstruction, traffic signal improvements, and bicycle and pedestrian safety improvements on Madison Street from Oak Park Avenue to East Avenue. An exhibit showing the overall design intent is attached for reference. The implemented streetscaping design and materials can also be seen along the Madison street frontage for the American House Senior Living Center west of Wesley Avenue.
The Village previously committed to constructing the streetscape project as part of the Redevelopment Agreement (RDA) with Jupiter Reality. Per the RDA the Village is responsible for constructing the streetscape and the two redevelopments are responsible for the construction of the streetscape along their frontage between the building and curb. The senior living center has completed their work and the future Pete’s Fresh Market will be responsible for completing their work between the new building and curb.
The Village received bids for the project in October and the low bid is over the budgeted amount for the project. In order to fund the proposed project, staff has increased the CIP expenditure by $317,874 and increased Water & Sewer Fund expenditure by $1,175,084. The Village also received an additional $600,000 in State DCEO funds for infrastructure improvements which will be used to offset these local CIP expenses. A proposed project for local sewer and resurfacing on Columbian from Augusta to Division planned for 2024 will also be deferred to 2025 in order to account for the increased water and sewer costs for the Madison project.
Staff is currently working with the low bid contractor, A Lamp Concrete, on a proposed construction schedule. Work on the water main may start as early as late fall of 2023 depending on material availability. The majority of the construction project is planned for construction in 2024 starting generally in late spring with substantial completion in October of 2024 which is planned to be coordinated with the completion of the Pete’s Fresh Market project. The road will be open to traffic during construction.
Fiscal Impact
This project is funded using a variety of funds including Illinois DCEO grant funds, REBUILD Illinois Grant Funds, local Capital Improvement Funds, and Water and Sewer Funds per the table below. The project is also using 2023 and proposed FY24 funds since the project will occur over both years. The Village will use $1,850,000 in Illinois DCEO grant revenues on this project. The Village will front these costs and be reimbursed by the State. The Village will be using REBUILD Illinois funds on this project. The Village received $3,418,964 in REBUILD Illinois funds to be used on the Division Street resurfacing project and this Madison Street project. There are currently $693,995 in REBUILD funds available for the project. However, should there be savings on the Division Street resurfacing project these additional REBUILD funds would need to be used for this project which will reduce the amount of FY24 local CIP funds being used. Work on Division is nearly complete and the project will likely be under budget but the exact amounts are not yet known at this time.
DEI Impact
The construction contract includes disadvantaged business enterprises requirements due to the DCEO funds being used. The low bid from A Lamp Concrete includes utilizing $394,955 in WBE contractors and $1,886,250 in MBE contractors to meet and exceed these requirements.
The project also aligns with Climate Action Plan goals VT01-2 to address safer pedestrian crossings and reduce vehicle conflicts with cyclists and pedestrians. Items that specifically meet this goal relate to a pedestrian crossing enhancement with bump outs, a speed table, differing materials, lighting and a RRFB at a Wesley crossing; protected bike lanes; enhanced crosswalk pavement markings at the signals; pedestrian push button improvements; and bike detection loops at the signals.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
In October 2010, the Village Board adopted a Resolution supporting the “Complete Streets” concept which recommends that a Village-wide policy be crafted. The Consultant has incorporated this concept into their streetscape recommendation for Madison Street. The complete streets concept is to provide equal opportunity to all modes of transportation which includes bicycling, vehicular, pedestrian, public transportation in order to reduce traffic congestion while improving air quality and in general quality of life.
On November 22, 2010, the Village Board approved a Resolution authorizing the execution of a contract with Altamanu, Inc. to prepare streetscape design scenarios for Madison Street streetscape project.
In December 2010, the Consultant began work on this project. In early December 2010 staff recommended, and the Board supported, a Committee that consisted of the Madison Street Coalition members as well as various staff for a total of seventeen (17) members. On the most part, this Committee met each month, sometimes twice a month throughout the process until such a time the Consultants had a final product.
In April 2011, the Consultants presented to the Madison Street Business Association. Their reaction was positive.
In May and June 2011, the Committee along with the Consultant held two public input meetings at Julian Middle School. Approximately 2,500 postcards were mailed to property and business owners along the corridor. Public reaction was mixed. Some concerns were; the project would create more traffic in adjacent neighborhoods, there is a need for a wider roadway for quick trips from one end of Madison Street to the other, and there is a need for more parking for businesses. Those in favor suggest the new street would improve safety for children as many cross Madison Street, safer street for bicyclists, more green space, reduced speeds, etc.
On November 28, 2011, the consultants, staff, and steering committee presented their findings and recommendations for street modifications. The modifications include the “complete streets” concept adopted by the Village Board, a road diet where five lanes (including a landscaped median strip and turn lanes) are reduced to three lanes (including a center turn lane) with bike lanes, as well as streetscape amenities. The streetscape amenities include new pedestrian street lighting, furniture, sidewalks and crosswalk enhancements. The Village Board had several questions for staff and the consultants from this meeting. The responses were provided in early December 2011.
On January 3, 2012 the Village Board adopted a Complete Streets Policy for Village Capital Improvement Projects and Public Improvement Design.
On April 4, 2012, another presentation was made to provide the Village Board with additional requested information and to solicit further direction. Staff recommended that the Village Board support the Committee’s recommendation and proceed with further discussion on streetscape development, whether full development or partial development of the corridor.
On July 29, 2013, Staff presented three street enhancement alternatives for Village Board consideration at a Study Session.
On April 13, 2015, staff gave a presentation to the Village Board on the Madison Street enhancement project along with an overview of the TIF District, zoning, and economic development.
On June 29, 2015, staff gave a presentation to the Village Board on the Madison Street enhancement project and phased implementation plan.
On September 8, 2015, the Village Board approved agreements with Christopher B. Burke Engineering, Ltd. for Design Engineering, with Altamanu, Inc. for Landscape Architectural Services, and with V3 Companies of Illinois Ltd. for Surveying Services for the Madison Street Streetscape project.
On April 18, 2016, the Village Board approved an Amendment to the Professional Services Agreement with Christopher B. Burke Engineering, Ltd. for the design engineering for the Madison Street Streetscape and road diet project for an additional $360,858
On June 13, 2016 staff presented a review of the Madison Street Streetscape Corridor Design to the Village Board.
On October 29, 2018 staff presented the Madison Street Improvement Project including the road diet to the Village Board for discussion.
On November 26, 2018 staff presented Discussion Regarding the Madison Street Improvement Project and the Road Diet to the Village Board for discussion.
On November 26, 2018 the Village Board approved a Contract with K-Five Construction Corp. for Project 19-12, Madison Street Improvements, in an Amount not to exceed $6,250,000.
On November 26, 2018 the Village Board approved an agreement with Edwin Hancock Engineering Co. for Phase III construction engineering for the Madison Street Improvement Project in an amount not to exceed $459,007.
On December 10, 2018, the Village Board approved a Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project Consistent with the Oak Park Economic Development Corporation’s (Oak Park EDC) Recommendation Between the Village of Oak Park and Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and 711 Madison Senior Living, LLC.
On September 3, 2019, the Village Board approved a First Amendment to the Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project Between the Village of Oak Park and Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and AH Oak Park, LLC.
On February 3, 2020, the Village Board concurred with the Plan Commission’s Recommendation and Adopted an Ordinance Granting a Special Use Permit for a Major Planned Development Containing a Seven Story Senior Living Facility at the Property Located at 711-725 Madison Street
On June 15, 2020 the Village Board approved a Second Amendment to the Professional Services Agreement Between the Village of Oak park and Christopher B. Burke Engineering, Ltd. for Design Engineering Services for the Madison Street Streetscape Project to Change the Not to Exceed Amount from $674,218 to $903,861.
On November 23, 2020 the Village Board Approved an Ordinance Approving a Second Amendment to the Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project between the Village of Oak Park, Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and AH Oak Park, LLC.
On June 6, 2022 the Village Board approved a Third Amendment to the Professional Services Agreement Between the Village of Oak park and Christopher B. Burke Engineering, Ltd. for Design Engineering Services for the Madison Street Streetscape Project to Change the Not to Exceed Amount from $903,861 to $966,444.
On June 6, 2022 the Village Board approved an Independent Contractor Agreement with REDICO Management, Inc. for Madison Street Site Work in an Amount Not to Exceed $203,682.
On January 17, 2023 the Village Board approved an Ordinance Approving a Fifth Amendment to the Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project between the Village of Oak Park, Jupiter Realty Company, LLC, Oak Park Madison Street LLC (Pete’s), and AH Oak Park, LLC and an Ordinance Granting an Extension of Time to Complete Construction of the Planned Development at 640-728 Madison Street (Pete’s Market) to June 30, 2024.
On May 15, 2023 the Village Board approved a Resolution Approving a Grant Agreement between the State of Illinois, Department of Commerce and Economic Opportunity and the Village of Oak Park for the Resurfacing of Various Streets and Madison Street Streetscape Projects in an Amount not to Exceed $3,000,000.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
N/A