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A Resolution Increasing the Not to Exceed Payment Amount Under Employee Leasing Agreements Between the Village and MGT Impact Solutions, LLC for Interim Chief Financial Officer Services from $225,000 to $405,000
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Introduction
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The Village has utilized MGT as a temporary staffing agency to retain the Village’s Interim Chief Financial Officer since September of 2023. This agenda item requests approval to add additional contract authority to pay for the Interim CFO leasing services incurred between August 1, 2025 and March 13, 2026.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
• Resolution 25-165 was approved on March 11, 2025, by the Village Board to approve an Employee Leasing Agreement with MGT, increasing the available funds and extending the term to November 20, 2026.
• Resolution 24-283 was approved on August 27, 2024, by the Village Board to amend the Employee Leasing Agreement with MGT, changing the not-to-exceed amount and extending the term.
• Resolution 24-193 was approved on April 30, 2024, by the Village Board to amend the Employee Leasing Agreement with MGT, changing the not-to-exceed amount and extending the term.
• Resolution 24-123 was approved on January 30, 2024, by the Village Board for an Employee Leasing Agreement with MGT.
Background
Staff is requesting an amendment for an additional $180,000 to ensure adequate contract authority to pay invoices for Interim CFO leasing services that were incurred between August 1, 2025 and March 13, 2026. This action is administrative in nature and is intended to align contract authority with services already performed; it does not modify the hourly rate or extend the agreement term.
The Employee Leasing Agreements with MGT call for the Village to be billed at an hourly rate for base compensation, and include an overtime rate for hours worked in excess of 40 per week. When the agreement was negotiated and approved in March of 2025, the Village intended for the Interim CFO to be able to reduce weekly hours as permanent staff, including the Finance Director and Budget Manager, were onboarded. During this time, there were unanticipated departures from the department. The Village’s Interim CFO has provided critical continuity and leadership support during, stepping in when the Village needed additional capacity, including during a transition when a permanent hire departed during the probationary period, during the transition of a Senior Accountant, during the transition of a Budget Manager, and during a temporary period when the Deputy CFO was addressing a personal matter. Under her leadership and support, the Village completed the FY2024 audit, completed development of the FY2026 budget, and completed the refunding of General Obligation bonds, generating over $1.2 million in savings
Timing Considerations
There are no specific timing considerations associated with this item.
Financial Impact
This will be charged to the Finance Department’s External Support account no. 1001.41300.101.530667. Additional funds will be requested via a budget amendment.
Operations Impact
Stabilizes continuity while invoices are reconciled/paid.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Staff recommend adopting the resolution to approve the leasing agreement.
Advantages
• This action ensures the smooth succession of financial operations.
Disadvantages
• There are no disadvantages to this action.
Alternatives
The Village Board can elect not to approve an employee leasing agreement with MGT or approve a shorter leasing agreement.
Advantages:
• There are no advantages to the Village Board electing not to approve
Disadvantages:
• This action can result in delayed payments to MGT and administrative risk.
Anticipated Future Actions
There are no anticipated future actions associated with this item.
Prepared By: Kevin Bueso, Chief Financial Officer
Reviewed By: Ahmad M. Zayyad, Deputy Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Current Executed Agreement (RES 25-165)