Submitted By
Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design Engineering Services for the 2025 Alley Improvement Project in an Amount Not to Exceed $245,605 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested a proposal from Edwin Hancock Engineering Co. to provide design engineering for the 2025 Alley Improvement Project. Edwin Hancock previously completed designs of alley projects in the Village and is most qualified to perform these services. Design work for the 2025 alley project would start in the late summer of 2024 to allow for winter bidding.
End
Recommendation
Recommendation
Adopt the Resolution.
Background
The Engineering Division requested a proposal from Edwin Hancock Engineering to provide professional engineering services for the design of the 2025 alley improvement project including any environmental investigations needed. Edwin Hancock has previously completed design engineering for similar alley projects in the Village. Edwin Hancock is one of the four engineering consulting firms with a Master Agreement approved by the Village Board for doing projects via a task order procurement process.
The proposed design work includes designing approximately 19 alley segments for construction in 2025. In order to bid the project in late winter and get competitive pricing for construction, the design work needs to start in the late summer.
Fiscal Impact
There is $253,000 available for this work in the Fiscal Year 2024 Budget in the Capital Improvement Fund, Public Works - Engineering, Alley Improvements account no. 3095-43780-101-570964.
DEI Impact
N/A
Alternatives
The Board could delay action to gain additional information.
Previous Board Action
On September 20, 2021, the Village Board approved a Three-Year Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services with an Option to Renew the Agreement for up to Two Additional One Year Periods.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A