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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 24-394    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/3/2024 Final action: 12/3/2024
Title: A Resolution Approving a Renewal of the Professional Service Agreement with Gasvoda & Associates, Inc. for Scada Integration Services in 2025, in an Amount not to Exceed $67,000.00 and Authorizing its Execution
Attachments: 1. Resolution - Renewal of 2025 Scada Integration Services - Gasvoda, 2. Renewal - 2025 Scada Integration Services - Gasvoda, 3. Attachments - Renewal of 2025 Scada Integration Services - Gasvoda Contract Documents

Submitted By                     

Rob Sproule, Public Works Director

 

Reviewed By

A.M. Zayyad, Deputy Village Manager

 

Agenda Item Title

Title

A Resolution Approving a Renewal of the Professional Service Agreement with Gasvoda & Associates, Inc. for Scada Integration Services in 2025, in an Amount not to Exceed $67,000.00 and Authorizing its Execution 

End

Overview

Overview

Gasvoda & Associates, Inc. is our current contractor that provides Scada Integration services. In 2024, S.W. Schmitz, LLS d.b.a. Automatic Control Services now owned by Gasvoda & Associates, Inc. was selected as the lowest bidder from an open bidding process.  The agreement includes the option for two one-year renewals.  Gasvoda & Associates, Inc. did excellent work last year and staff is recommending exercising the first of two annual renewals with Gasvoda & Associates, Inc. for 2025.

End

 

Recommendation

Recommendation

Adopt the Resolution.

 

Background

The Village of Oak Park’s (Village) Supervisory Control and Data Acquisition (SCADA) system is a tool used by the Village’s water operators to interface with the equipment used to supply water to the Village’s distribution system. This system includes hardware and software used for the automation of the water treatment and supply process. SCADA is an integral component of the water supply system and requires ongoing maintenance to ensure that it always functions properly. 

 

Village Staff posted a Request for Proposals (RFP) for qualified SCADA integrator consultants for services related to the Village’s drinking water SCADA system for calendar year 2024 on November 8, 2023.  One proposal was received by S.W. Schmitz, LLS d.b.a. Automatic Control Services which is now owned by Gasvoda & Associates, Inc.  This vendor currently provides these services for the Village. Gasvoda & Associates, Inc. have completed many projects for the Village’s SCADA system and are very professional.  Staff recommends exercising the first of two annual renewals with Gasvoda & Associates, Inc. for 2025.

 

Fiscal Impact

The proposed Fiscal Year 2025 provides a total of $67,000.00 for Supervisory Control and Data Acquisition (SCADA) system maintenance and upgrades in the Water and Sewer Fund, Capital Improvements, account No. 5040-43730-776-570707 ($42,000.00) and External Support, account No. 5040-43730-776-530667 ($25,000.00).

 

DEI Impact

N/A.

 

Alternatives

The Board may delay to gain additional information.

 

Previous Board Action

N/A.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will continue to bring this request to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

N/A.