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A Resolution to Approve the Board of Fire and Police Commission Work Plan and the Liquor Control Review Board Work Plans for 2025
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Introduction
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This is an annual agenda item in which the Village Board approves work plans for each citizen commission outlining their authorized work for the upcoming year. Each commission submits a draft work plan with recommended projects that are in line with the enabling ordinance for that commission or the Village Board can assign specific projects. Citizen commissions are created to be an advisory body to the Village Board.
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Recommended Action
Approve the Resolution. The Board of Fire and Police Commission and the Liquor Control Review Board were inadvertently left off the attachments when the Village Board approved most of the commission work plans on February 18, 2025.
Prior Board Action
The Village Board approved most of the commission work plans on February 18, 2025, except the Community Relations Commission, who is still working on a draft for 2025.
Background
Each year, the Village Board reviews and approves a work plan for each citizen commission. The commission creates a draft work plan for Village Board review based on the commission’s enabling ordinance. Some work plans also contain a budget request. The Village Board can modify a commission’s work plan mid-year if the Village Board would like a citizen commission to review an unexpected project or issue.
The Board of Fire and Police Commission and the Liquor Control Review Board do not have any budget requests, and they do not have any substantial changes from the year prior.
After the Village Board approves each work plan, the new 2025 work plan will be posted on the Village website.
Timing Considerations
Historically, the commission work plans are approved in the 1st quarter of the year, so the commissions can begin any new work assigned with adequate time to complete in 2025.
Budget Impact
There are no budget requests from the Liquor Control Review Board or the Board of Fire and Police Commission.
Staffing Impact
Each commission has a staff liaison to ensure meetings are conducted within the Open Meetings Act, the policies contained in the Chairperson’s Manual, and within the direction of the Village Board and the commission’s enabling language in the Village Code. Staff liaisons are selected based on their position with the Village and can be subject matter experts for the commission as well. Generally, commission volunteers are expected to conduct the work in their work plan independently of staff.
DEI Impact
Each commission can have unique DEI impacts. The details of each commission’s work plan are attached.
Community Input
Each commission can have a unique and varied community impact or requirements for community input, such as the Zoning Board of Appeals and Plan Commission. The details of each commission are attached.
Staff Recommendation
Approve the Resolution.
Alternatives
Alternative 1:
The Village Board can modify any work plan or delay action on all or some work plans and seek additional information.
Advantages:
There are no advantages to this alternative.
Disadvantages:
There are no disadvantages to this alternative.
Anticipated Future Actions
The Community Relations Commission is the last commission pending a 2025 work plan. Once that work plan is submitted by the Commission, it will be scheduled on the next available Village Board meeting agenda for review and approval.
Prepared By: Lisa Shelley, Deputy Village Manager
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Summary of Commission Work Plan Changes from the Prior Year
3. Summary of Budget Requests
4. Board of Fire and Police Commission Proposed 2025 Work Plan
5. Liquor Control Review Board Proposed 2025 Work Plan