Title
title
A Resolution Authorizing Local Funding in an Amount not to Exceed $1,502,808 for the Federally Funded Construction and Construction Engineering of the Ridgeland Avenue Resurfacing Project, Section Number 24-00268-00-RS
..end
Introduction
overview
The Village received $1,084,000 in federal funding for the Ridgeland Avenue resurfacing project from Augusta Street to North Avenue. The Village is required to adopt a funding Resolution committing the Village to pay the local match for the federally funded construction and construction engineering for the Ridgeland Avenue Resurfacing Project. The Village’s local share is currently estimated at $1,502,808 for construction and construction engineering using local Capital Improvement Funds and local Motor Fuel Tax funds.
end
body
Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board approved a Task Order with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for the Phase Two Design of the Ridgeland Avenue Resurfacing Project, in an amount not to exceed $307,369 on November 11, 2025 (RES 25-272).
• The Village Board approved a Task Order for Professional Engineering Services with TranSystems Corporation for the Phase One Design of the Ridgeland Avenue Resurfacing Project, in an Amount Not to Exceed $112,770 on March 5, 2024 (RES 24-145).
• The Village Board approved the submission of a Federal Surface Transportation Program (STP) Grant Application for the Ridgeland Avenue Resurfacing Project on February 22, 2022 (RES 22-48).
Background
The Village received $1,084,000 in Federal Surface Transportation Program (STP) funds for resurfacing of Ridgeland Avenue from Augusta Street to North Avenue. Design of the project is complete and it is scheduled for a March 2027 bidding by IDOT for construction generally from May to October of 2027.
The project includes resurfacing of the roadway; corner sidewalk ramp improvements; traffic signal modernization at Division and signal modifications at Lenox; pedestrian refuge islands at several intersections; and installation of potential traffic diverters at Thomas and Lemoyne intersections where the Neighborhood Greenway system crosses Ridgeland. The final determination on any proposed traffic diverters will be made in the late winter/spring of 2027 by the Village Board.
The federal funds will be used to fund a portion of the construction costs and the construction engineering costs. There is currently $944,000 of federal funds programmed for the construction and $140,000 for the construction engineering. The current cost estimate for the construction contract is $2,178,000 so federal funds will contribute approximately 43% of the total cost for construction. The cost for the construction engineering is $409,366 so federal funds will contribute 34% of the total cost.
The remaining $1,502,808 for construction and construction engineering costs will need to be funded by the Village using local funds. This resolution commits the Village to funding the non-federally funded portion of the project using local funds. The local match will be funded using local Capital Improvement Funds (CIP) and local Motor Fuel Tax (MFT) funds. Local CIP funds will contribute approximately $824,000 for these costs with local MFT funds contributing approximately $680,000. The Village will be requesting additional federal funds from CMAP for this project which should hopefully reduce the local share of this project. The Village’s proposed budget includes funds assuming the Village does not receive additional federal funding.
Timing Considerations
Adoption of the Resolution at this time will allow for the State to bid the project in March of 2027 which will allow for the project to generally be constructed from April to October of 2027.
Financial Impact
The proposed FY27 Budget includes $1,000,000 in the Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951 and $1,005,000 in the MFT Fund for Local Street Construction account 2038.43780.101.570951 to fund the construction and construction engineering for this project. Staff will work with CMAP to try and secure additional federal funds to help offset the local and MFT portion of this project.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This Resolution will allow for the use of the federal funds.
Disadvantages:
• This action requires the commitment of local funds for the project.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The project will be delayed to an April letting which will delay construction of the project.
Alternative 2:
The Board can vote down the item.
Advantages:
• There are no advantages to this alternative.
Disadvantages:
• In order to be included on the IDOT March 2027 letting and utilize federal funding, an agreement is required to be submitted to IDOT by November 23rd.
Anticipated Future Actions
A separate Joint Agreement with the State is being presented to the Board at tonight’s meeting to allow for the construction project to move forward. A separate construction engineering agreement for the construction management of this project is being presented to the Board at tonight’s meeting. A future construction contract and construction engineering agreement will be presented at an upcoming Board meeting for the separate sewer improvement project on Ridgeland Avenue from Berkshire to Greenfield. A future agenda item to use Motor Fuel Tax (MFT) funds to fund half of the local match for this project will be presented at an upcoming Board meeting. A future purchase price agreement for the purchase of traffic signal and electrical equipment for this project will be presented at an upcoming Village Board meeting.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution