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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 24-135    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/16/2024 Final action: 9/16/2024
Title: A Resolution Authorizing the Execution of an Agreement with AKA Comp Solutions to Acquire Three R760XD2 Network Video Recorders (NVRs) in the Amount of $63,161.40.
Attachments: 1. Resolution-R760XD2 Network Video Recorders, 2. AKA Comp Solutions Quote Q1002478, 3. AKA Comp Solutions Bid Response, 4. R760XD2 Bid Responses

Submitted By                     

Alvin Nepomuceno, Information Technology Director

 

Reviewed By

Erin E. Baynes, Assistant to the Village Manager

 

Agenda Item Title

Title

A Resolution Authorizing the Execution of an Agreement with AKA Comp Solutions to Acquire Three R760XD2 Network Video Recorders (NVRs) in the Amount of $63,161.40. 

End

Overview

Overview

The Village of Oak Park’s current Network Video Recorders (NVRs) for the facility security system have reached their end of life. The Information Technology (IT) department requests that the Village Board approve and authorize an agreement with AKA Comp Solutions to acquire three R760XD2 NVRs in the amount of $63,161.40.

End

 

Recommendation

Recommendation

Adopt the Resolution.

 

Background

The NVRs provide video and door access security for all Village facilities. The existing eight (8) NVRs acquired in 2017 have reached their end of life and no longer comply with technology security standards. This project consolidates service to three (3) servers and provides efficiency, reduces power-consuming hardware, and complies with security standards.

 

The IT department prepared and posted a bid for three (3) R760XD2 NVRs in the Wednesday Journal and on the DemandStar and the Village websites. Ten (10) vendors responded to the bid.

 

AKA Comp Solutions submitted the lowest bid that met the Village’s requirements.

 

Fiscal Impact

The winning bid is within the anticipated project budget and the fiscal year 2024 (FY24) Equipment Replacement Fund (3029.41300.884.570720) has appropriate funds. No additional funds or budget amendments are required for this $63,161.40 expense in FY24.

 

DEI Impact

The existing legacy system includes five (5) more power-consuming hardware units than the proposed new acquisition. The purchase of the three (3) new NVRs replaces outdated, power-consuming equipment and improves energy efficiency, supporting Board goals for sustainability and fiscal responsibility.

 

Alternatives

The Board may delay action to obtain additional information. 

 

The Board may choose not to adopt the Resolution, in which case staff will evaluate how to mitigate security risk and out-of-warranty equipment failure.

 

Previous Board Action

The Board approved an independent contractor agreement with Pentegra Systems, LLC for the Village’s video security and access control project on January 17, 2017, under Resolution 17-440 for a total amount of $815,000.00.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A