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A Resolution Approving an Independent Contractor Agreement with Lyons Electric Company, Inc. for Two Traffic Signal Cabinet Controllers Requiring Replacement for 2026 in an Amount Not to Exceed $125,000, Authorizing its Execution and Waiving the Village’s Bid Process for the Project
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Introduction
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The Village of Oak Park’s Traffic Signal Controller Cabinet system is a critical component of the Village’s traffic signal network, providing electrical supply, timing functions, and automation hardware for the operation of traffic signals. These control cabinets require ongoing maintenance to ensure compliance with current electrical codes and IDOT standards, and are necessary to maintain system reliability and standardization. Work was scheduled and completed on Harvey and Lake and upon further review of two other Traffic Signal Cabinet Controllers have run into significant trouble and would benefit the Village of Oak Park for total replacement of cabinet. In order to complete this work timely, it is recommended to enter into a new agreement with the Village’s current vendor for the work completed at Harvey and Lake. They have the ability to quickly source and replace these two cabinets.
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Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
The Village maintains an annual traffic control contract to inspect and upgrade system components. Through this inspection process, staff identified the locations included in this project as requiring replacement. Although failing traffic signal cabinet controllers can sometimes be repaired, staff determined that replacement would be more cost-effective. Traffic signal cabinets have an anticipated service life of more than 40 years.
Competitive bids for Project 26-116, the 2026 Traffic Signal Cabinet Controller Replacement Project, were opened on June 19, 2026. Three bids were received, and the lowest responsible bid, in the amount of $50,000, was submitted by Lyons Pinner Electrical Company of Illinois. The original project scope included replacement of one traffic signal cabinet.
Staff subsequently identified two additional traffic signal cabinets requiring replacement. Given the safety-critical nature of this equipment, staff recommends entering into a new agreement with the current contractor and waving the formal competitive bidding process. The contractor can procure and install the cabinets promptly, and its proposed pricing is consistent with staff estimates.
Timing Considerations
Adoption of the Resolution at this time will allow for the contractor to complete construction in the desired timeframe to minimize disruption to nearby schools and complete the project by December 31, 2026.
Financial Impact
There is $125,000 currently unencumbered and available in the Capital Improvement Fund in account# 3095.43780.101.570971: Traffic Signal Management to cover the increase proposed with this amendment.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This contract will allow for the procurement of needed equipment and services.
Disadvantages:
• This action requires the expenditure of funds.
Alternatives
Alternative 1:
The Board can table the item for additional discussion or information.
Advantages:
• The Board would be provided with the requested information.
Disadvantages:
• The timing of the eventual Board action will impact the desired implementation schedule.
Alternative 2:
The Board can vote down the item
Advantages:
• This action can result in initial cost savings.
Disadvantages:
• Needed traffic cabinet replacement will not occur.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Independent Contractor Agreement
3. Supporting Documentation