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A Resolution Authorizing a Local Public Agency Engineering Services Agreement with GFT Infrastructure, Inc., for Construction Engineering of the Ridgeland Avenue Resurfacing Project, Section Number 24-00268-00-RS, in an Amount not to Exceed $409,366, and Authorizing its Execution
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Introduction
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The Village requested qualifications for providing construction engineering for the federally funded Ridgeland Avenue Resurfacing Project. The Village received three responses, interviewed two firms, and selected GFT Infrastructure as the most qualified firm to provide these services. Federal funds will reimburse the Village for $140,000 of the $409,366.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board approved a Task Order with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for the Phase Two Design of the Ridgeland Avenue Resurfacing Project, in an amount not to exceed $307,369 on November 11, 2025 (RES 25-272).
• The Village Board approved a Task Order for Professional Engineering Services with TranSystems Corporation for the Phase One Design of the Ridgeland Avenue Resurfacing Project, in an Amount Not to Exceed $112,770 on March 5, 2024 (RES 24-145).
• The Village Board approved the submission of a Federal Surface Transportation Program (STP) Grant Application for the Ridgeland Avenue Resurfacing Project on February 22, 2022 (RES 22-48).
Background
The Engineering Division issued a request for qualifications (RFQ) from engineering firms for providing construction engineering services for overseeing the federally funded Ridgeland Avenue Resurfacing project and for overseeing a separate locally funded sewer improvement project on Ridgeland from Berkshire to Greenfield. The Village received three responses to the RFQ, interviewed two firms, and selected GFT Infrastructure as the most qualified firm to oversee these two projects. GFT has previously performed construction engineering service for similar project in the Village including the recent Oak Park Avenue Streetscape project, the Madison Streetscape Project, and the federally funded Oak Park Avenue Resurfacing project and has done excellent work.
This item is for the federally funded construction engineering for the Ridgeland Avenue Resurfacing Project. The costs for the construction engineering work is in an amount not to exceed $409,366. Federal funds will be used to fund $140,000 of this work.
Since the construction and construction engineering for the Ridgeland Avenue Resurfacing project is federally funded, there will need to be a separate agreement for the construction engineering for the locally funded sewer improvement project. Staff will present a future agenda item for a professional services agreement with GFT for overseeing the sewer improvement project at an upcoming meeting. The work to oversee the sewer project is estimated at $48,000.
Timing Considerations
Adoption of the Resolution at this time will allow for the State to bid the project in March of 2027 which will allow for the project to generally be constructed from April to October of 2027.
Financial Impact
The proposed FY27 Budget includes for this work in multiple accounts.
The construction engineering contact is $409,366 and will use $140,000 in federal funds, $134,683 in FY27 Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951, and $134,683 in FY27 MFT Fund for Local Street Construction account 2038.43780.101.570951. The Village will pay for the construction engineering costs up front and invoice the State for the State’s share.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This Resolution will allow for the use of the federal funds.
Disadvantages:
• There are no disadvantages to this recommendation.
Alternatives
Alternative 1:
The Board can delay action to gain additional information
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The project will be delayed to an April letting which will delay construction of the project.
Alternative 2:
The Board can vote down the item.
Advantages:
• There are no advantages to this recommendation.
Disadvantages:
• In order to be included on the IDOT March 2027 letting and utilize federal funding, an agreement is required to be submitted to IDOT by November 23rd.
Anticipated Future Actions
A separate Joint Agreement with the State and a Funding Resolution are being presented to the Board at tonight’s meeting to allow for the construction project to move forward. A future construction contract and construction engineering agreement will be presented at an upcoming Board meeting for the separate sewer improvement project on Ridgeland Avenue from Berkshire to Greenfield. A future agenda item to use Motor Fuel Tax (MFT) funds to fund half of the local match for this project will be presented at an upcoming Board meeting. A future purchase price agreement for the purchase of traffic signal and electrical equipment for this project will be presented at an upcoming Village Board meeting.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Local Public Agency Engineering Services Agreement
3. Proposal
4. Request for Qualification
5. Statement of Qualifications