Submitted By
Kira Tchang, Assistant Village Manager/Human Resources Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving an Amendment to an Employee Leasing Agreement with MGT of America Consulting, LLC for an Interim Chief Financial Officer to Change the Not-to-Exceed Amount from $150,000 to $225,000 and to Extend the Term from August 2, 2024 to February 28, 2025 and Authorizing its Execution
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Overview
Overview
The Village uses a temporary services agency to employ the Village’s Interim Chief Financial Officer position. While originally intended to be short-term in nature and approved under the Village Manager’s spending authority, staff have identified a need for the Interim Chief Financial Officer employee to remain with the Village through February 28, 2025, until the adoption of the Village’s Fiscal Year 2025 Budget, the completion of the long term financial planning project, and the hiring and onboarding of a permanent Chief Financial Officer.
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Recommendationmendation
Adopt the Resolution.
Background
The Village uses a number of temporary services agencies to provide temporary employees during times of staffing shortage or when a key employee vacancy requires a temporary employee. When the previous permanent Chief Financial Officer resigned last fall, the Village utilized GovTemps to hire an interim Chief Financial Officer. Originally, staff intended for the temporary employment agreement to be short-term in nature and a contract was approved under the Village Manager’s spending authority from September 7, 2023 through December 6, 2023. During a portion of this time, the Interim CFO role was to be part-time and the interim placement was meant to be in place through the adoption of the FY24 Budget. Subsequently, staff determined that it would be in the best interest of the Village for the Interim CFO to remain in the role through the completion of the annual audit to ensure continuity and consistency with the Village’s auditing firm. In December 2023, GovTemps was purchased by MGT of America Consulting, LLC. The Board most recently extended the Employee Leasing Agreement through August 2, 2024.
Staff continues to actively recruit for a permanent CFO. At this time, staff believes it is in the best interest of the Village to ensure continuity of operations and maintain Donna Gayden as the Interim CFO through the completion of the permanent CFO recruitment, the adoption of the FY2025 budget, and the conclusion of the long term financial planning project.
The Village Board approved an employee leasing agreement with MGT of America on January 30, 2024, to maintain Donna Gayden’s temporary employment with the Village through April 30, 2024. The Village Board approved an amendment to the employee leasing agreement on April 30, 2024, which extended the term through August 2, 2024, and increased the hourly rate by $7.00. At this time, staff recommends an extension of the contract through February 28, 2024, and a rate increase of $2.80. The agreement has the option to extend through May 31, 2025.
Fiscal Impact
The Human Resources Department budgets for temporary services in account no. 1001-41080-101-530658.
DEI Impact
N/A
Alternatives
N/A
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
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