Submitted By
Rob Sproule, Public Works Director, and Shatonya Johnson, Chief of Police
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving the Purchase of One 2025 Ford Utility Hybrid Police Interceptor Vehicle with Police Package from Currie Motors of Frankfort, Illinois, in an Amount Not to Exceed $50,819.00 and Waiving the Village's Bid Process for the Purchase
End
Overview
Overview
The Fiscal Year 2024 Fleet Replacement Fund includes the replacement of five (5) unmarked Police vehicles. One (1) of the vehicles will be replaced with a 2025 Ford Utility Hybrid Police Interceptor Vehicle with Police Package. This unit has been produced from a long-standing order with Ford through Currie Motors of Frankfort. As vehicles are built, they are distributed to dealers with existing orders nationwide. This unit will be assigned to the highest fuel user, giving the Village the best return on investment. This purchase will also allow the Village to remove one of the older, less efficient unmarked units from the fleet and continue efforts to transition away from solely gas-powered vehicles.End
Recommendation
Recommendation
Adopt the Resolution.
Background
2024/2025 model year vehicles continue to represent a unique procurement challenge. Manufacturers are still catching up after facing years of supply chain constraints and labor shortages. This results in limited availability, increased cost, and procurement confirmations outside of typical ordering timelines. In the past, the Fleet Division would typically receive notice of fleet vehicle ordering windows in the first few months of the calendar year for the existing vehicle model year with delivery expected in the summer to early fall. Some of the vehicles previously ordered by the Village have been canceled by the manufacturers.
The vehicles being replaced are considered emergency response vehicles and the consequences of their downtime could compromise life safety for citizens and those who work in the Village.
The new vehicle includes the standard Police package and all-wheel drive and comes with a three-year, 36,000-mile bumper-to-bumper and five-year, 100,000-mile drivetrain warranty.
The hybrid drive system has the potential to save 30% in fuel usage compared to frontline Patrol vehicles currently employed by the Village. The Village has found that hybrid vehicles historically achieve double the miles per gallon of their regular ICE (Internal Combustion Engine) counterparts.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. Under the fleet replacement program, the Public Works Department manages the budget for the vehicles that will replace those that have reached the end of their service life.
The fleet replacement program intends to replace vehicles and equipment using the established criteria, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history and costs, driver evaluations, trade-in or resale values, and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing Police units will be reassigned, scrapped, or sent to auction.
The Equipment Replacement Analysis Report for the vehicles being replaced is attached.
Fiscal Impact
The purchase of one 2025 Ford Utility Hybrid Police Interceptor Vehicle with a Police Package will cost $50,819.00.
Funding is provided in the Fiscal Year 2024 Fleet Replacement Fund in account No. 3032-43900-857-570750. The amount of $590,000.00 is budgeted in the Fleet Replacement Fund.
Funds for necessary equipment, such as light bars, graphics, sirens, etc., will also come from this account but will be purchased separately from vendors who supply this equipment.
DEI Impact
These vehicles will provide support for essential Police services that ensure safety and well-being for all in Oak Park.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved the replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
The Public Works Department will bring vehicle replacement requests to the Village Board as vehicles become available.
Intergovernmental Cooperation Opportunities
N/A