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A Resolution Approving a Joint Funding Agreement for Federally Funded Construction with the State of Illinois for the Construction and Construction Engineering of the Ridgeland Avenue Resurfacing Project, Section Number 24-00268-00-RS, and Authorizing Its Execution
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Introduction
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The Village received $1,084,000 in federal funding for the Ridgeland Avenue resurfacing project from Augusta Street to North Avenue. The project’s design is complete and the project is currently scheduled to be bid by the State in March of 2027 with construction occurring primarily next summer. Per the Joint Funding Agreement, the State will pay the costs up front and invoice the Village for its share. There is a separate agenda item for a Funding Resolution to obligate the local funds for this project.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board approved a Task Order with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for the Phase Two Design of the Ridgeland Avenue Resurfacing Project, in an amount not to exceed $307,369 on November 11, 2025 (RES 25-272)
• The Village Board approved a Task Order for Professional Engineering Services with TranSystems Corporation for the Phase One Design of the Ridgeland Avenue Resurfacing Project, in an Amount Not to Exceed $112,770 on March 5, 2024 (RES 24-145)
• The Village Board approved the submission of a Federal Surface Transportation Program (STP) Grant Application for the Ridgeland Avenue Resurfacing Project on February 22, 2022 (RES 22-48)
Background
The Village received $1,084,000 in Federal Surface Transportation Program (STP) funds for resurfacing of Ridgeland Avenue from Augusta Street to North Avenue. Design of the project is complete and it is scheduled for a March 2027 bidding by IDOT for construction generally from May to October of 2027.
The project includes resurfacing of the roadway; corner sidewalk ramp improvements; traffic signal modernization at Division and signal modifications at Lenox; pedestrian refuge islands at several intersections; and installation of potential traffic diverters at Thomas and Lemoyne intersections where the Neighborhood Greenway system crosses Ridgeland. The final determination on any proposed traffic diverters will be made in the late winter/spring of 2027 by the Village Board following the temporary diverter reviews this winter and a public meeting with the Transportation Commission in February of 2027.
Construction is planned to generally start in May of 2027 and be done under traffic for the resurfacing project. The resurfacing project is anticipated to be completed by the end of September 2027.
The federal funds will be used to fund a portion of the construction costs and the construction engineering costs. There is currently $944,000 of federal funds programmed for the construction and $140,000 for the construction engineering. The current cost estimate for the construction contract is $2,178,000 so federal funds will contribute approximately 43% of the total cost for construction. The cost for the construction engineering is $409,366 so federal funds will contribute 34% of the total cost.
The remaining $1,502,808 for construction and construction engineering costs will need to be funded by the Village using local funds. The local match will be funded using local Capital Improvement Funds (CIP) and local Motor Fuel Tax (MFT) funds. Local CIP funds will contribute approximately $824,000 for these costs with local MFT funds contributing approximately $680,000. The Village will be requesting additional federal funds from CMAP for this project which should hopefully reduce the local share of this project. The Village’s proposed budget includes funds assuming the Village does not receive additional federal funding.
In addition to the federally funded resurfacing project there is a separate locally funded sewer improvement project on Ridgeland from Berkshire to Greenfield which will be coordinated with the resurfacing project. The sewer improvement project is currently being design bey staff but is planned for a June construction timeframe to not conflict with the adjacent Hatch Elementary School. There will be a separate future construction contract presented to the Village Board for this project along with a separate construction engineering agreement to oversee this local project.
Also, in association with the federally funded Ridgeland Avenue Resurfacing Project, the Village will be issuing a locally funded procurement contract to purchase the traffic signal equipment for long lead time items such as traffic signal posts and mast arms, pedestrian signals, and video detection equipment. This is estimated at approximately $231,000. This separate procurement contract is being done so that the long lead time items can be secured in time for construction and to ensure that IDOT does not authorize a 180 extension to the construction contract due to long lead time items which is often the case
Timing Considerations
Adoption of the Resolution at this time will allow for the State to bid the project in March of 2027 which will allow for the project to generally be constructed from May to October of 2027.
Financial Impact
The proposed FY27 Budget includes $1,000,000 in the Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951 and $1,005,000 in the MFT Fund for Local Street Construction account 2038.43780.101.570951 to fund the construction and construction engineering for this project.
The construction project is estimated to cost $2,178,000 and use $944,000 in federal funds, $690,000 in FY27 Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951, and approximately $545,000 in FY27 MFT Fund for Local Street Construction account 2038.43780.101.570951. IDOT will pay for the construction costs up front and invoice the Village for the Village’s share.
The construction engineering contact is $409,366 and will use $140,000 in federal funds, $134,683 in FY27 Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951, and $134,683 in FY27 MFT Fund for Local Street Construction account 2038.43780.101.570951. The Village will pay for the construction engineering costs up front and invoice the State for the State’s share.
There is a separate agenda items for a Resolution committing the Village’s share of this project at tonight’s meeting which is required by IDOT. There will be a separate future agenda item for approving the use of the MFT funds for this project.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
The Ridgeland Avenue Resurfacing Project was presented to the Transportation Commission at their Jun 8, 2026 meeting to get input and feedback on the proposed traffic calming and safety improvements.
The Village hosted a public open house at Village Hall for the project on June 9th and gathered public input at this meeting. Direct mailings to residents along the project were send to also solicit feedback along with gathering feedback using the Village’s website.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This Resolution will allow for the project to move forward at its desired schedule and use the federal funds.
Disadvantages:
• There are no disadvantages to this recommendation.
Alternatives
Alternative 1:
The Board can delay action to gain additional information
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The project will be delayed to an April letting which will delay construction of the project.
Alternative 2:
The Board can vote down the item.
Advantages:
• There are no advantages to this alternative.
Disadvantages:
• In order to be included on the IDOT March 2027 letting and utilize federal funding, an agreement is required to be submitted to IDOT by November 23rd.
Anticipated Future Actions
A separate funding resolution is being presented to the Board at tonight’s meeting to obligate the local funds for this project. A separate construction engineering agreement for the construction management of this project is being presented to the Board at tonight’s meeting. A future construction contract and construction engineering agreement will be presented at an upcoming Board meeting for the separate sewer improvement project on Ridgeland Avenue from Berkshire to Greenfield. A future agenda item to use Motor Fuel Tax (MFT) funds to fund half of the local match for this project will be presented at an upcoming Board meeting. A future purchase price agreement for the purchase of traffic signal and electrical equipment for this project will be presented at an upcoming Village Board meeting.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Joint Funding Agreement