Submitted By
Tammie Grossman, Director Development Customer Services, John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving A Change Order in the Amount of $636.25 to add a Bluebeam license to the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation
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Overview
Overview
Annually, the Village renews its annual softward license with N. Harris Computer Corporation for the Village’s permitting, licensing and inspection services which includes several licenses for Bluebeam which is used to review plan submittals. The last renewal was on March 18, 2019. Since the Village’s Public Works Department has contracted with an outside entity to review plans, we need to acquire an additional Bluebeam license in the amount of $636.25.
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Recommendation
Recommendation
Approve the resolution.
Fiscal Impact
The FY Water & Sewer Fund Budget 2019 contains $170,159.02 in GL account 5040-43730-101-530667 External Support. So far, this year $119,096.77 has been spent and the remaining amount has been encumbered. Public Works has set forth a fourth quarter budget amendment that will move unused salary funds and benefits to the external support account to pay this software license as well as the full time consultant that is providing services for Public Works.
Background
The Village acquired the CityView system in 2015 and renamed the software VillageView for the general public. The VillageView system allows users to apply for licensing and permits online. Additionally, the system has a mobile inspection component which allows inspectors to enter information into the system in real time. Support staff no longer enter the inspection reports into the system manually. Residents, businesses and contractors are able to view permits and all inspection activities in real time. Additionally, Development Customer Services, Fire, Public Works and Health Departments share one database which provides for a better customer service experience. The Water & Sewer Division will utilize the license to review and approve civil engineering plans submitted with private development projects.
Alternatives
Not approve the expenditure but this will cause delays in plan reviews.
Previous Board Action
On December 8, 2014, the Village entered into an agreement with CityView, a Division of N. Harris Computer Corporation, to provide a software solution to improve the permitting, licensing and enforcement activities of the Village and to allow for better coordination between Departments and establish online access to information by residents, contractors and architects.
On May 8, 2015, the Village entered into a licensing agreement with the International Code Council (ICC) to allow the ICC codes to be part of CityView/VillageView System.
On October 5, 2015, the Board approved a contract with BerryDunn to provide support services for the new Chief Building Official Steve Cutaia.
On March 14, 2016, the Contract Committee of the Village Board reviewed this item.
On January 17, 2017, the Board approved (RES 17-424) a Change Order to the Contractual Services Agreement between CityView and the Village of Oak Park in the amount of $21,252. The Change Order allowed the Village to establish an online portal for businesses to pay Village Tax Obligations (CO 16-13) and to provide a refresher training to the permitting and plan review staff (CO 17-01).
On May 15, 2017, the Board approved (RES 17-549) a Change Order to the Contractual Services Agreement between CityView and the Village of Oak Park in the amount of $13,200. The Change order allwed the Village to finish configuration changes related to the Permit Fee Ordinance update (CO 17-02).
On June 19, 2017, the Board approved (RES 17-571) the renewal of the Annual Software License and Support and Maintenance agreement dated December 15, 2014. The Village enters into Annual Maintenance Agreeemnt with CityView to receive regular software updates and technical support services.
On November 20, 2017, the Board approved (RES 17-718) authorizing the migration of CityView desktop to workspace a web based system.
On January 16, 2018, the Board approved (RES 18-755) an amendment to the Software License and Support agreement dated December 15, 2014. This Amendment provides a ninety (90) day notice period prior to to the end of the renewal term if the Village chooses to not renew the software license Agreement.
On May 7, 2018, the Board approved (RES 18-875) A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, to Include Platinum Maintenance Membership for the Village’s Permitting, Licensing and Inspection Services in an Amount not to Exceed $146,270.90 andAuthorizing its Execution.
On March 18, 2019, the Board approved (RES 19-99) A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, to Include Platinum Maintenance Membership for the Village’s Permitting, Licensing and Inspection Services in an Amount not to Exceed $167,721.46 andAuthorizing its Execution.
Citizen Advisory Commission Action
On October 9, 2014, staff presented an overview of the project to the Civic Information Services Commission. Regular updates are provided during commission meetings
Anticipated Future Actions/Commitments
NA
Intergovernmental Cooperation Opportunities
NA