Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase and Installation of Three Dump Truck Bodies, One Plow, and the Replacement of Associated Electronics and Hydraulics from PB Loader Corporation in an Amount Not to Exceed $272,952.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY 2018 Fleet Replacement Fund budget includes the rebuilding of three salt/plow/dump trucks, which consists of the replacement of the dump bodies, replacement of associated electronics and hydraulics and the replacement of one plow blade. This equipment will be purchased from the PB Loader Corporation. The installation will be completed by Lindco Equipment Sales, Inc., their local distributer. This purchase will be made through the through the National Joint Powers Alliance Joint Purchasing Program (NJPA).
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The replacement of three dump bodies, one plow, and replacement of associated electronics and hydraulics, will cost $272,952.00.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $288,000.00. No funds for this equipment have been spent to date.
The Village will pay the PB Loader Corporation for all work and equipment.
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
This item will include the replacement of three dump truck bodies and associated electrical and hydraulic equipment. It also includes the replacement of one of the older snow plow blades. This purchase will provide the equipment with many more years of useful service from the existing equipment. The new dump bodies are stainless steel and should provide many more years of productive use.
The equipment being replaced will match the previous truck purchases, providing commonality of parts and maintenance for service technicians as well usage for the drivers. Each truck has approximately 35,000 miles, so we may double the life of these vehicles.
The equipment will be purchase from PB Loader Corporation from Fresno, California. The local distributor for the installation will be Lindco Equipment Sales, Inc. from Merrillville, Indiana. The Village will pay the PB Loader Corporation for all work and equipment.
This work will cost less than the $96,000.00 budget per unit. This cost, compared to the $190,000.00 for a new unit proves to be a more favorable option.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement /refurbishment of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The equipment and services are to be purchased through the NJPA joint purchasing program in order to take advantage of the volume discounts involved in such joint purchasing efforts, Contract # 052417-PBL. The Village is a member of this program.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.