Title
title
A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Construction Engineering Services for Alley Improvements in 2025 in an Amount Not to Exceed $198,520 and Authorizing its Execution
..end
Introduction
overview
The Engineering Division requested a proposal from Edwin Hancock Engineering Co. to provide construction engineering for the 2025 Alley Improvement Project. Edwin Hancock previously managed alley projects in the Village and is most qualified to perform these services. Construction work is planned to start in April for the alley project, pending the Village Board's approval of the separate construction contract at an upcoming Village Board meeting.
end
body
Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
• The Village Board renewed the Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services in 2025 (RES24-387)
• The Village Board approved funding for engineering design services as part of the Fiscal Year 2025 Capital Improvement Budget on November 11, 2024 (MOT 24-264).
• The Village entered into a Master Agreement for Professional Engineering Services with Edwin Hancock Engineering Co on September 21, 2021 (RES 21-220)
Background
The Engineering Division requested a proposal from Edwin Hancock Engineering to provide professional engineering services for construction engineering services for the 25-4 Alley Improvement project. Edwin Hancock has previously completed construction engineering for similar alley projects in the Village. Edwin Hancock is one of the four engineering consulting firms with a Master Agreement approved by the Village Board for doing projects via a task order procurement process.
The alley construction contract is currently out for bid and includes twelve alleys for replacement with two of these alleys being CDBG funded. Pending the Village Board award of this contract, construction is planned to start in April and to be completed in the summer.
Timing Considerations
Adoption of the Resolution at this time will allow for the consultant to begin preparations for overseeing the construction project and preparing notification letters regarding the project to impacted properties.
Budget Impact
The FY2025 Budget includes $230,000 for construction engineering for alley improvements in the Capital Improvement Fund, Public Works - Engineering, Alley Improvements account no. 3095-43780-101-570964.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution, which will allow for the work to start for overseeing the 2025 alley improvement project.
Advantages:
• This Task Order will allow for the procurement of needed services.
Disadvantages:
• This Task Order requires the expenditure of funds of $198,520.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The timing of the eventual Board action could impact the desired implementation schedule.
Alternative 2:
The Board can vote down the item.
Advantages:
• Potential cost savings of $198,520.
Disadvantages:
• There is not any staff or other consultants currently identified for overseeing the construction of the 2025 alley improvement project.
Anticipated Future Actions
There will be a separate future contract presented to the Village Board for the construction of the 2025 alley improvements at an upcoming Village Board meeting.
Prepared By: Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Task Order for 2025 Alley CE
3. TaskOrder Attachment A - Scope and Fee
4. MasterAgreement_Hancock