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A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Illinois Public Works Mutual Aid Network (IPWMAN) for Mutual Aid Network Participation and Authorizing Its Execution
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Introduction
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The Village of Oak Park has been a long-standing member of IPWMAN and, while never needing to receive aid, has provided aid in the past to multiple communities facing natural disaster clean-up. This item is for the adoption of a resolution approving a newly revised Intergovernmental agreement with IPWMAN to continue the Village’s participation in the organization.
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Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
At its August 8, 2024, meeting, the Board of Directors of the Illinois Public Works Mutual Aid Network. Inc. voted to approve a revised intergovernmental agreement which will require all members desiring to continue in IPWMAN to approve. On October 23, 2024, the members approved the amendment of the agreement and by-laws. There is no intent to change the day-to-day and emergency response mutual aid program. There are a few issues that the IPWMAN Board believes should be revised through the approval of the new agreement. Significant changes from the current agreement are:
1. Clarification that mutual aid is not just for emergencies. Currently, members assist each other with the provision of equipment and personnel on a day-to-day basis and the new agreement expressly provides authority for this common practice.
2. The current by-laws provide for the governance of IPWMAN by a not-for-profit corporate entity rather than by a board of members without a separate corporation. The Illinois Intergovernmental Corporation Act does not require the formation of a not-for-profit corporation to be the governing body. Revising the IPWMAN’s agreement and by-laws to eliminate the corporate entity streamlines the organization and eliminates issues related to asset ownership, liability, and tort immunity. All assets of the IPWMAN will be held in the intergovernmental agency’s name going forward.
3. The new agreement provides a revised process for any future amendment. Any member may propose an amendment to the board of directors. If the board approves it, the proposed amendment will be sent to the entire membership 45 days before a general meeting. If at least 60% of the members present approve the amendment, a new intergovernmental agreement will be submitted to all members for the governing boards to approve by resolution.
Enclosed are the proposed new intergovernmental agreement, by-laws, draft resolution, and ordinance authorizing the agreement. Either a resolution or ordinance may be used to authorize the agreement, with each member to modify it for its own use. However, no changes may be made to the intergovernmental agreement and by-laws.
The Village of Oak Park has been a long-standing member of IPWMAN and, while never needing to receive aid, has provided aid in the past to multiple communities facing natural disaster management. This item is for the adoption of a resolution approving a newly revised Intergovernmental agreement with IPWMAN to continue the Village’s membership in the organization.
Timing Considerations
The Village cannot provide or receive mutual aid support with IPWMAN until the adoption of the Intergovernmental Agreement.
Budget Impact
There is no direct budget impact from the adoption of the Intergovernmental Agreement. IPWMAN charges a nominal annual fee for members to support operations.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• The opportunity to benefit from mutual aid in an emergency.
Disadvantages:
• There are no disadvantages to this resolution and there are no obligations to provide mutual aid.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The Village cannot provide or receive mutual aid support with IPWMAN until the adoption of the Intergovernmental Agreement.
Alternative 2:
The Board can vote down the item.
Advantages:
• There are no advantages to this item.
Disadvantages:
• The Village cannot provide or receive mutual aid support with IPWMAN without an Intergovernmental Agreement in place.
Anticipated Future Actions
There are no anticipated future actions related to this item.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Ahmad M. Zayyad, Deputy Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Intergovernmental Agreement
3. Supporting Documentation