Submitted By
Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving a Contract with Triggi Construction, Inc. for Project 24-4, Alley Improvements, in an Amount Not to Exceed $2,318,347, Authorizing its Execution and Directing Staff to Prepare the Necessary Budget Amendment
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Overview
Overview
Competitive bids were opened on February 29, 2024, for Project 24-4, Alley Improvements. Seven contractors picked up bid documents and two bids were received. The low responsible bid was submitted by Triggi Construction, Inc. in an amount of $2,318,347. The project is over the available budgeted amount by $222,393 and staff recommends increasing the funds for the project by this amount in order to construct all twelve alleys in the scope of work, including the four green alleys partially funded by a Metropolitan Water Reclamation District (MWRD) grant.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The 2024 alley project involves rebuilding twelve alley segments throughout the Village, including the installation of four green alleys. Green alleys feature permeable brick pavement that allows rainwater to drain into the soil rather than the Village sewer system. The Village has a small area of sandy soils that allow for more cost-effective installations of permeable pavements since the water can readily infiltrate into the sand as compared to clay-based soils. The Village received a grant from MWRD to install these green alleys to reduce the amount of stormwater conveyed in the sewers and treated at the sewer treatment plants. The grant reimburses the Village $280,000 for these four green alleys. MWRD will reimburse 50% of the grant monies halfway through construction and the remaining 50% after completion and final inspection by the MWRD.
The project includes the replacement of the alley north of Randolph between Maple and Marion. Per the Plan Development Ordinance, the Focus Development, located at the corner of Marion St. and Pleasant St., will pay the Village $60,000 to help offset the Village’s costs for rebuilding this alley. The developer will issue a check to the Village prior to receiving final occupancy for this building.
The project also includes the resurfacing of the parking lot for the North Fire Station as the alleys surrounding all three sides of the lot are being replaced and the parking lot needs resurfacing.
A map showing the locations of the alleys being replaced as part of this contract is attached.
Work is planned to start in late spring/early summer and be completed by late August.
The contractor, Triggi Construction, Inc., has previously completed alley improvements in the Village of Oak Park and has done an excellent job.
Fiscal Impact
This project is funded using local Capital Improvement Funds (CIP), CIP funds for Sustainability for green alleys, and Building Improvement Funds for resurfacing of the North Fire Station parking lot. The project is partially funded with a Metropolitan Water Reclamation District (MWRD) grant that will reimburse the Village $280,000 for costs associated with the construction of four permeable (green) alleys. The Village will also receive $60,000 in revenue from the Focus Development at Pleasant and Marion to help fund the construction of the alley west of their location.
The Fiscal Year 2024 Budget only has $2,095,954 available for this project with $700,000 available in the Capital Improvement Fund, Public Works - Engineering, Sustainability, Alley Improvements account no. 3095-43780-200-570964; $26,000 available in the Building Improvement Fund, Capital Building Improvements, Public Works-Building Maintenance account no. 3012.43790.101.540673; and only $1,369,954 available for this project in the Capital Improvement Fund, Public Works - Engineering, Alley Improvements account no. 3095-43780-101-570964.
The low bid is over the budgeted amount by $222,393. Pending Village Board concurrence, staff will prepare a Budget Amendment to transfer the additional $222,393 needed for this contract from the Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095-43780-101-570951 to the Capital Improvement Fund, Public Works - Engineering, Alley Improvements account no. 3095-43780-101-570964. There will be $175,000 in savings in the CIP account for local street construction from the Austin Boulevard Resurfacing project since this project is being deferred to 2025 by CDOT and staff will reduce the scope of the upcoming 2024 local street resurfacing project by the additional $47,393 needed for this transfer.
Residents have the option to have their private garage aprons reconstructed during the project at the contract unit price and reimburse the Village for these costs. Revenues received from residents for this garage apron work will offset expenditures for the work.
DEI Impact
This project includes the construction of four green alleys which will reduce the amount of stormwater conveyed into the sewers and treated at the sewer treatment plants. This improves the environment by reducing emissions associated with electricity and improves water quality by reducing combined sewer overflows.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
On September 5, 2024, the Village Board approved an Intergovernmental Agreement by and between the Village of Oak Park and the Metropolitan Water Reclamation District of Greater Chicago for the Design, Construction, Operation, and Maintenance of the Green Alleys and Parking Lot 10 Project in Oak Park, Illinois.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
Pending Village Board concurrence, staff will prepare a Budget Amendment to transfer the additional $222,393 needed for this contract from the Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095-43780-101-570951 to the Capital Improvement Fund, Public Works - Engineering, Alley Improvements account no. 3095-43780-101-570964.
Intergovernmental Cooperation Opportunities
The green alleys included in this project involve the Village working with MWRD to construct green infrastructure that reduces the amount of stormwater conveyed into the sewers and treated at the sewer treatment plants. This improves the environment by reducing emissions associated with electricity and improves water quality by reducing combined sewer overflows.