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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-808    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/20/2018 Final action: 2/20/2018
Title: A Resolution Approving a Purchase Price Agreement with Mid-American Water, Inc. for Materials for Installation and Repair of Water Mains, Fire Hydrants, and Water and Sewer Service Facilities in an amount not to exceed $75,000.00 in Fiscal Year 2018 and Authorizing its Execution.
Attachments: 1. Resolution-Mid American Water Inc, 2. Purchase Price Agreement-Mid American Water Inc, 3. Attachment-Water Repair Parts Bid Summary, 4. Attachment - SOS - Mid American Water, 5. Attachment-2018 Water Repair Parts and Material Bid Information, 6. Attachment-Copies of Water Repair Parts Bid Pricing

Submitted By                     

John P. Wielebnicki, Director of Public Works

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving a Purchase Price Agreement with Mid-American Water, Inc. for Materials for Installation and Repair of Water Mains, Fire Hydrants, and Water and Sewer Service Facilities in an amount not to exceed $75,000.00 in Fiscal Year 2018 and Authorizing its Execution.

 

End

Overview

Overview

The Water and Sewer Division of the Department of Public Works is responsible for maintaining the water distribution and sewer collection systems in the Village.  The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY2018 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the sewer collection and water distribution systems in the Operational Supplies account, numbers 5040-43730-777-560631 ($110,000.00) and 5040-43750-781-560631 ($25,000.00).

 

Background

Four vendors provided material price bids for 2018. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material.  Staff is bringing forward only the bid from the vendor that would exceed $25,000.00.  Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $75,000.00 with Mid-American Water Inc.  It is anticipated to spend less than the Village Managers spending authority of $25,000.00 with the other vendors.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board has approved similar purchase price agreements for materials for installation and repair of water mains, fire hydrants and water services, on an annual basis.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Department of Public Works will be bringing this type of purchase agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

The Village is the only Oak Park agency within the community that utilizes these materials.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Department of Public Works for Maintenance and Service Programs.