Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of Two 2018 Morbark Beever M15RX Brush Chippers from Morbark of Winn, Michigan through the National Joint Powers Alliance Joint Purchasing Program in an Amount not to Exceed $70,742.30 and Waiving the Village’s Bid Process for the Purchase.
End
Overview
Overview
The Board recently approved a budget amendment transferring funds to the Public Works Fleet Replacement Fund for the replacement of two 2004 Morbark brush chippers. The existing brush chippers will be replaced with two 2018 Morbark Beever M15RX Chippers with winches. This purchase will be through the National Joint Powers Alliance (NJPA) Joint Purchasing Program.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the two 2018 Morbark Beever M15RX Chippers with winches will cost $70,742.30 after trade-in. The existing chippers will be traded in at a cost of $11,000.00 each.
Funding is provided in the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $81,000.00. At the April 16, 2018 Village Board meeting a budget transfer was approved to move $81,000.00 from the Fleet Replacement Fund for three administrative pool cars to the Public works account for the purchase of these two brush chippers.
Funds for necessary equipment such as cone holders, warning lights, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Department of Public Works manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new chippers will include winches to simplify chipping, decreasing cuts required to load limbs into chipper, as well as be equipped with gasoline engines, saving the Village acquisition cost over a diesel alternative. They come with a three year engine warranty, two year on Morbark parts, and one year on accessories.
The existing equipment will be traded in at a value of $11,000.00 each. The existing units, no. 885 & 886, will be approved for disposition under a separate Ordinance.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle and equipment replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The equipment is to be purchased through the NJPA joint purchasing program in order to take advantage of the volume discounts involved in such joint purchasing efforts. The village is a member of this program.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.