Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement with FGM Architects Inc. for Professional Architectural Services for Additional Conceptual Solutions for Village Facilities to Change the Not to Exceed Amount from $25,000 to $36,000 and Authorizing its Execution
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Overview
Overview
FGM Architects, Inc. is currently under contract to provide professional architectural services connected with Village facilities. Staff are requesting to amend the agreement with FGM Architects, Inc. to increase the not to exceed amount by $11,000.00 to evaluate an additional design option prior to evaluation by the Village Board.
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Recommendation
Recommendation
Adopt the Resolution.
Background
In June of 2022, Staff provided the Village Manager and Village Board an update on the current state of the proposed Village facilities. Part of the update provided an overview of the Space Needs Assessment completed by FGM Architects in 2019.
Following those conversations with the Village Board, Staff was directed to reengage FGM Architects to evaluate additional possible conceptual options and update the costs for the existing option, as the original numbers were generated in late 2019.
After reviewing the information and updated costs provided by FGM during this latest update, it was determined an additional option should be evaluated before a decision is made on the preferred option for schematic design.
Staff are requesting to amend the existing professional services agreement by $11,000.00 for a total not to exceed amount of $36,000.00 for further evaluation of an additional design option prior to presenting to the board in late June or early July for a determination on the proposed option to advance to schematic design.
Fiscal Impact
There are sufficient unencumbered funds in the Building Improvement Fund Account Number: 3012-43790-101-540673 allocated for the Police Department - Construction of a Replacement Station: Design capital improvement project to cover this proposed cost.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board approved funding for design and engineering costs for the Police Station Improvement project as part of the Fiscal Year 2023 Building Improvement Fund.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Staff will work with the consultant to finalize all options and cost estimates with the intent of presenting all options to the Village Board in late June or early July for the selection of a single option to progress to schematic design.
Intergovernmental Cooperation Opportunities
N/A.