Title
title
A Resolution Authorizing a Purchase Price Agreement with The Terramar Group, Inc., d/b/a Fleet Safety Supply for Emergency Lighting and Sound Equipment for Village Equipment in an Amount not to Exceed $75,000 in Fiscal Year 2026 and Authorizing its Execution
..end
Introduction
overview
The Fleet Services Division of the Public Works Department is responsible for equipping Police vehicles, Fire, and Public Works equipment with emergency lighting and sound equipment. Terramar Group, Inc., d/b/a Fleet Safety Supply, provided the lowest responsible bid.
end
body
Recommended Action
Adopt the resolution.
Prior Board Action
The Village Board has approved similar purchase price agreements in previous years.
Background
As part of the vehicle replacement program, new vehicles that need emergency lighting, sound equipment, and graphics are completed in-house by Village staff. Universal equipment that is in good condition is reused, while the rest is purchased from vendors.
Competitive bids were opened on March 18, 2026, in response to a call for 2026 Fleet Vehicle Emergency Equipment that was sent out on March 4th, 2026. The bid was advertised in the Wednesday Journal and posted on the Village website. Three bids were received. The lowest responsible bid was submitted by Fleet Safety Supply, which has been providing this type of equipment to the Village for several years. Fleet Safety Supply offers unlimited technical support, free equipment programming, project kitting, and advanced warranty replacement on all LED lighting. They have provided loaner equipment, when available, while items are out for repair, to keep our emergency vehicles in service.
The quoted equipment is for Police vehicles approved by the Village Board.
Based on the bid summary, estimated materials needed, potential new vehicle builds, and replacement of damaged or worn-out equipment during the year, staff anticipates spending up to $75,000.00.
Timing Considerations
Adoption of the Resolution at this time will allow for the continued build-out of 2026 squad cars in a timely manner.
Financial Impact
The Fiscal Year 2026 Fleet Operations Budget, Fleet Replacement Fund, and the General Fund allocate funds for emergency lighting and sound equipment for new vehicle purchases and replacement parts as needed.
Depending on vehicle orders and availability, sufficient funds are budgeted in Public Works Vehicles 3032-43900-858-570750, Police Vehicles 3032-43900-857-570750, Water Vehicles 5040-43730-777-570750, Parking and Mobility 5060-43770-786-570750, and Vehicle Equipment Parts 1001-43900-101-560637.
Operations Impact
The proposed equipment is the most up-to-date, helping Village staff work safely while providing essential services to the Village of Oak Park.
DEI Impact
The equipment will upfit vehicles used to provide essential services that ensure accessibility for marginalized communities most in need and for Oak Park overall.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• New equipment warranty.
• Vehicle-specific equipment is tailored to Village needs.
• Allow squad car build-outs promptly.
• Provide an outlet for 2026 equipment purchases in case of damage/malfunction.
Disadvantages:
• This action requires the expenditure of Funds.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• The Board would be provided with the requested information.
Disadvantages:
• Delays could prevent the village from being able to build vehicles in a timely manner.
Anticipated Future Actions
The Public Works Department anticipates bringing resolutions authorizing this type of purchase agreement when the approved Fleet Replacement Budget requires.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Purchase Price Agreement
3. Supporting Contract Documents