Submitted By
Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving a Contract with Strada Construction Company for Project 24-3, Sidewalk Improvements, in an Amount Not to Exceed $170,738 and Authorizing its Execution
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Overview
Overview
Competitive bids were opened on March 21st for Project 24-3, Sidewalk Improvements. Eight contractors picked up proposal documents and three bids were received. The low compliant bid was submitted by Strada Construction Company in an amount of $170,738. The low bid is below the engineer’s estimate for the project. The work includes sidewalk replacement generally along east-west streets in the south half of the Village.
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Recommendation
Recommendation
Adopt the Resolution.
Background
This project includes the replacement of approximately 11,900 square feet of sidewalks (about 446 sidewalk squares), as well as additional quantities for curbs, driveway apron replacement, and other items associated with this type of concrete work. Sidewalk replacement will take place at numerous locations throughout the Village but is predominately for sidewalk replacements along the east-west streets in the south half of the Village this year. A map showing general locations for sidewalk replacement is attached. Construction is scheduled for completion by early June.
Sidewalk locations have been prioritized based on a sidewalk survey conducted by the Engineering Division staff. Staff surveys approximately one-sixth of the Village each year with this year’s focus on east-west streets in the south half of the village. Sidewalks that have elevation differences of ½” or more between adjacent slabs are scheduled for replacement to remove barriers for persons with disabilities or older adults and improve accessibility. A typical sidewalk square (26.5 sq. ft.) costs about $332 to replace. The Village covers 100% of the cost for replacement for the majority of sidewalks identified in our surveys. Homeowners may do additional sidewalk work in the public right of way under this program for squares that do not meet the threshold for replacement by the Village. The cost share for homeowners to replace additional sidewalks along their frontage is 50% of the cost, roughly $166 per sidewalk square, and for longer frontage for corner properties, 33% of the cost, roughly $111 per sidewalk square.
The project also includes angle-cutting sidewalk squares to eliminate lips between squares at locations where replacement is not recommended.
The low bid of $170,738 is below the engineer’s estimate for the project which was $225,000.
The Engineering Division is also identifying locations for a second sidewalk replacement project which is intended for bid later this spring.
Fiscal Impact
The FY24 Budget includes $600,000 in Community Development Block Grant (CDBG) Fund, Development Customer Services - Neighborhood Services, VOP Public Works Infrastructure - Sidewalks account no. 2083-46201-101-583656 and $75,000 in Capital Improvement (CIP) Fund, Public Works - Engineering, for Sidewalk Improvements account no. 3095-43780-101-570953 for this project.
This project will utilize $156,542 in CDBG funds account no. 2083-46201-101-583656 and $14,196 in CIP funds account no. 3095-43780-101-570953. The remaining balances for these two accounts will be used to fund a second sidewalk improvement project which is scheduled to be bid later this spring.
DEI Impact
1. Accessibility Considerations: Prioritizing sidewalk replacement based on elevation differences to improve accessibility for persons with disabilities and older adults demonstrates a commitment to inclusivity. By removing barriers and ensuring equal access to public spaces, the project promotes equity within the community.
2. Cost Sharing for Homeowners: The cost-sharing program for homeowners to replace additional sidewalks in the public right of way may inadvertently create disparities based on socioeconomic status. While the Village covers 100% of the cost for most sidewalk replacements, homeowners are responsible for a portion of the cost for additional work. This could potentially disadvantage lower-income homeowners who may not be able to afford the cost share.
3. Communication and Outreach: Effective communication and outreach efforts are essential for ensuring that residents are aware of the project details, such as timelines, potential disruptions, and avenues for providing feedback or voicing concerns.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
N/A