Submitted By
Rob Sproule, Public Works Director
Shatonya Johnson, Chief of Police
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving the Purchase of Ten (10) 2025 Ford Utility Hybrid Police Interceptor Vehicles with Police Package from Currie Motors of Frankfort, Illinois, in an Amount Not to Exceed $513,534.00 and Waiving the Village's Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2024 Fleet Replacement Fund includes the replacement of Twelve (12) Police vehicles. Ten (10) of the vehicles are planned for replacement with 2025 Ford Utility Hybrid Police Interceptor Vehicles with Police Package.
These units were procured from a long-standing Ford order through Currie Motors of Frankfort. As vehicles are built, they are distributed to dealers nationwide with existing orders.
These units will be assigned to the Police Department’s highest fuel users, giving the Village the best return on investment. This purchase will also allow the Village to remove ten (10) of the older, less efficient units from the fleet and continue efforts to transition away from solely internal combustion-powered vehicles.
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Recommendation
Recommendation
Adopt the Resolution
Background
2024 model-year vehicles continue to represent a unique procurement challenge. Manufacturers are still catching up after years of supply chain constraints, plant strikes, and labor shortages, resulting in limited availability, increased cost, and procurement confirmations outside of typical ordering timelines. In the past, the Fleet Division would typically receive notice of fleet vehicle ordering windows in the first few months of the calendar year for the existing vehicle model year with delivery expected in the summer to early fall. Manufacturers have canceled some of the previously-ordered vehicles.
The vehicles being replaced are considered emergency response vehicles, and the consequences of their downtime could compromise the safety of citizens and those who work in the Village.
The new vehicles include the standard Police package and all-wheel drive and come with a three-year, 36,000-mile bumper-to-bumper and five-year, 100,000-mile drivetrain warranty.
The hybrid drive system in the new vehicles has the potential to save a minimum of 30% in fuel usage compared to the frontline Patrol vehicles currently used by the Village. Historically, Village has found that hybrid vehicles obtain double the MPG of their regular ICE (Internal Combustion Engine) counterparts.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units that have reached their end of life under the fleet replacement program.
The fleet replacement program intends to replace vehicles and equipment using the established criteria, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history and costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible to support the fleet maintenance program and operate the Village’s fleet in a fiscally responsible manner.
The existing Police units will be reassigned, scrapped, or sent to auction. The Equipment Replacement Analysis Report for the vehicles being replaced is attached.
Fiscal Impact
The purchase of ten (10) 2025 Ford Utility Hybrid Police Interceptor Vehicles with Police Package will cost $513,534.00. Funding is provided in the Fiscal Year 2024 Fleet Replacement Fund in account No. 3032-43900-857-570750 in the amount of $590,000.00.
Funds for necessary equipment such as light bars, graphics, and sirens, will also come from this account but will be purchased separately from the appropriate vendors.
DEI Impact
These vehicles allow the Village to continue to provide essential services that ensure safety for Village residents and visitors.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved the replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
The Public Works Department will continue to bring vehicle replacement requests to the Village Board as vehicles become available.
Intergovernmental Cooperation Opportunities
N/A