Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Task Order for Professional Engineering Services with Baxter & Woodman, Inc. for a Lead Service Line Replacement Plan and Public Education Development & Notification Strategy, in an Amount Not to Exceed $41,300 and Authorizing its Execution
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Overview
Overview
The Water & Sewer Division requested a proposal from Baxter & Woodman to assist with developing an Initial Lead Service Line Replacement Plan (LSLRP) that is due to the Illinois Environmental Protection Agency (IEPA) on April 15, 2024. The requirement is part of the Illinois Lead Service Line Replacement and Notification Act that went into law on January 1, 2022. Baxter & Woodman will also provide a Public Education & Notification Strategy that is required by the new law.
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Recommendation
Recommendation
Adopt the Resolution.
Background
New laws affect all community water systems (CWS) in regard to the identification, documentation, and handling of lead service lines. With changing legal requirements set forth by state and federal authorities, it can be a significant challenge for any water utility to stay up to date with the latest information and how best to manage the operational, financial, and administrative impacts these can have.
Most recently, the Illinois Lead Service Replacement and Notification Act (Act) was signed into law on January 1, 2022, which requires all community water systems to perform the following major actions, some of which are subject to annual updates:
1. Develop and maintain a Water Service Line Material Inventory
2. Develop and implement a Lead Service Line Replacement Plan
3. Prepare public notification and education materials to meet the Act’s requirements
4. Conduct a full replacement of any and all lead service lines from the CWS’s water main to the customer’s meter if the service is impacted in any way as of January 1, 2022
Each portion of the Act is subject to various submittal requirements and timelines set by the Illinois Environmental Protection Agency (IEPA), Illinois Department of Public Health (IDPH), and the United States Environmental Protection Agency (USEPA). The next most immediate deadline the Village will need to meet is the completion of the Complete Water Service Line Material Inventory and Draft Lead Service Line Replacement Plan, which must be submitted to the State of Illinois no later than April 15, 2024.
A comprehensive Lead Service Line Replacement Program will provide the Village with a systematic approach to reviewing the water utility’s existing information, preparing a plan to investigate the remaining unknown services, coordinating public education and customer notification, and maintaining clear communication across the water utility’s key staff members regarding upcoming deadlines and requirements.
Fiscal Impact
There are sufficient unencumbered funds in the FY 2023 Water & Sewer Fund within account # 5040-43730-777-570707 (Water Distribution, Capital Improvements) and account # 5040-43750-781-570707 (Sewer Collection, Capital Improvements) for this project.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
On September 20, 2021, the Village Board adopted RES 21-223, authorizing a Three-Year Master Agreement with Baxter & Woodman, Inc. for Professional Engineering Services with an Option to Renew the Agreement for up to Two Additional one-year periods.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
N/A.