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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-499    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/15/2017 Final action: 5/15/2017
Title: A Resolution Approving the Renewal of an Independent Contractor Agreement with G.A. Paving Construction, Inc. for Village Wide Utility Pavement Patching Services through December 31, 2017 in an Amount not to Exceed $175,000.00 and Authorizing its Execution
Attachments: 1. 03-20-17-Resolution-GA Paving, 2. 03-20-17-Agreement Renewal-GA Paving, 3. 03-20-17-Attachment-GA Paving 2016 ICA, 4. 03-20-17-Attachment-GA Paving-2016 Bid, 5. LLC - GA PAVING, 6. 03-20-17-Attachment-GA Paving-CPI adjustment

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving the Renewal of an Independent Contractor Agreement with G.A. Paving Construction, Inc. for Village Wide Utility Pavement Patching Services through December 31, 2017 in an Amount not to Exceed $175,000.00 and Authorizing its Execution

 

End

Overview

Overview

The Department of Public Works makes repairs to the underground water distribution system and sewer collection system.  These repairs require excavation of the public streets which then must be repaired in a timely manner.  To assist the Village, contractors are utilized to make these repairs.  This item would allow for renewal of the Indepenent Contractor Agreement with G.A. Paving through December 31, 2017.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY 2017 Water and Sewer Fund budget provides for contractor Utility Pavement Repairs.  A total of $175,000.00 is dedicated for this work in account no. 5040-43730-777-530667 and account no. 5040-43750-781-530662.

 

Background

The Department of Public Works makes repairs to the underground water distribution system and sewer collection system.  These repairs require excavation of the public streets which then must be repaired in a timely manner.  The final pavement restoration consists of a concrete base course over the utility trench followed by a three inch asphalt surface. 

 

The Village averages approximately 100-150 utility pavement repairs annually.  Patching sizes vary; however, a typical size is approximately 10’ x 10’. This work also encompasses restoring sidewalks and curbs damaged during water and sewer repairs.

 

Competitive bids were opened in April 2016 when the Village issued a call for bids for 2016 utility pavement repair work.  The low responsive bid was submitted by G.A. Paving Construction, Inc., of Bellwood Illinois and they were awarded the 2016 contract.  G.A. Paving did good work for the Village. 

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board approved this contractor for this work previously and has approved renewals for this type of work in the past.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Department of Public Works will continue to request Village Board approval for contracts for utility pavement repairs in the future.

 

Intergovernmental Cooperation Opportunities

To date, no local intergovernmental programs have been established to jointly bid out this work.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Department of Public Works for Maintenance and Service Programs.