Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Omni Pump Repairs, Inc. to Replace the Domestic Water Booster Pump System at the Public Works Center in an Amount Not to Exceed $57,723.75 and Authorizing its Execution
End
Overview
Overview
The water booster pump system at the Public Works Center is original to the building circa 2007. The system contains two pump drives, one of which has failed and it is recommended that both pumps be replaced. End
Recommendation
Recommendation
Adopt the Resolution.
Background
The domestic water booster pump system at the Public Works Center (PWC) is original to the building circa 2007. The booster system ensures that adequate and consistent water pressure is delivered throughout the entire building. The system contains two pump drives, one of which failed towards the end of 2022. The failed pump drive cannot be repaired and needs to be replaced. The other pump is still functioning but has reached the end of its useful service life. With only one working pump, the current water pressure is below average, and if the remaining pump fails, the building water pressure could fall substantially. The Property Condition Assessment (PCA) of the PWC completed in 2023 identified the system as being due for replacement.
Staff issued a Request for Proposals (RFP) on November 15, 2023. The RFP was posted on the Village web page and in the Wednesday Journal. Three companies attended the pre-bid meeting on November 27, 2023. Proposals were due on Wednesday, November 29, 2023, and a total of two proposals were received. Omni Pump Repairs, Inc. submitted the most favorable proposal and staff recommends the Village approve an agreement with Omni Pump Repairs.
Fiscal Impact
The Fiscal Year 2024 CIP Building Improvement Fund includes a total of $2,832,885.00 in account # 3012-43790-101-540673. $80,000.00 was budgeted to replace the PWC domestic water booster pump system.
If approved, the total contract amount with Omni Pump to replace the PWC domestic water booster pump system would not exceed $57,723.75, which includes the proposal cost of $54,975.00 plus $2,748.75 as a 5% contingency for unforeseen conditions.
DEI Impact
N/A.
Alternatives
The Board may delay action to gain additional information.
Previous Board Action
The Village Board approved funding for the project as part of the 2024 Building Improvement Fund.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
N/A.