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A Presentation and Discussion of the Village’s Pavement Management Program
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Introduction
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In 2025 the Village was awarded a Chicago Metropolitan Agency for Planning (CMAP) technical assistance grant for evaluating the roadway pavement conditions and developing a pavement management plan (PMP). The PMP identifies various budget scenarios for maintaining or improving the Village’s roadways. CMAP’s consultant will present the finding from the PMP. Recommendations from the PMP and input from the Village Board will be incorporated into the upcoming budget and 5-Year Capital Improvement Plan (CIP) process later this year.
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Recommended Action
This is a presentation and discussion. There is no formal action associated with this item. Feedback received from the Village Board will be incorporated in the draft 2027 Budget and 5-Year CIP later this year.
Prior Board Action
The Board has taken the following prior action:
• At the Village Board meeting on October 14, 2025, the Village Board approved a Resolution accepting planning and technical assistance services delivered by the Chicago Metropolitan Agency for Planning (CMAP) and an Intergovernmental Agreement with CMAP for Technical Assistance for a Pavement Management Plan (RES 25-270).
Background
In 2025, CMAP awarded a Local Technical Assistance (LTA) grant to the Village to inspect the roadway pavements, update the pavement condition index (PCI), and develop a Pavement Management Plan (PMP) for the Village based on updated PCIs. Pavement management programs are a form of asset management that seeks to optimize life-cycle costs of achieving and sustaining a desired target condition instead of prioritizing the repair of assets in the worst condition first. PMPs incorporate a systematic process for pavement preservation and maintenance and repair (M&R) activities in their annual capital improvement plans. Pavement management programs enable the Village to identify roadway segment candidates for pavement preservation and M&R activities. Preservation techniques such as crack sealing, localized patching, and microsurfacing help extend the life of pavements economically, if done correctly and used at the appropriate time.
The Village previously received a grant from CMAP in 2021 to inspect the roadway pavements and develop the current PMP. Pavement conditions and PMPs should be updated periodically so that the roadway’s PCI reflects actual conditions and PMPs are developed around the best available data.
CMAP’s consultants, AECOM and Applied Pavement Technology (APT), will present the PMP, including findings from their roadway condition data collection, the overall conditions of the Village’s roadway pavements, and different funding scenarios for managing the roadway pavements.
The PMP includes funding scenarios that represent the current budget for local street resurfacing and pavement preservation of roughly $4M (this does not include non-CIP street resurfacing funds which also are used for roadway work such as streetscaping funds or Water & Sewer Funds use for roadway work following water and/or sewer main improvements); a funding level of $4.9M for maintaining the current pavement condition index (this is closer to actual investment in local streets in 2026 considering other non-CIP resurfacing funds); an annual funding level of $5.7M to improve the Village’s pavement condition index (PCI) from the current 66 to a 70 over a ten-year period; and a funding scenario of $6.5M to increase the PCI to 75 over ten years.
In general, these funding scenarios represent the annual CIP investment in local roads. There are also CIP funds used for larger arterial street resurfacing projects, but these are typically non-annual one-time expenses, often using 80% federal funds, above and beyond the local street resurfacing annual investments.
The funding scenarios also do not consider the different sources of funds being used for local street resurfacing, such as Water and Sewer funds versus CIP funds. The amount of CIP funds versus Water and Sewer funds being used for local street resurfacing will be highly dependent on direction received from the Village Board regarding lead service line replacement. Should the Village decide to accelerate the replacement of water mains to address the lead water service replacement mandate, the Water and Sewer Fund will likely absorb a higher percentage of the funding goal for maintaining the Village’s roadway pavements.
APT, AECOM, and staff will be there to answer any questions from the Board. Any input received from the Village Board on PCI goals or desired funding levels will be incorporated into the draft 2027 Budget and 5-Year CIP later this year.
Timing Considerations
There are no specific timing considerations associated with this item.
Financial Impact
There is no budget impact associated with this item. Any input received from the Village Board on PCI goals or desired funding levels will be incorporated into the draft 2027 Budget and 5-Year CIP later this year.
Operations Impact
This is a presentation and discussion. There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
This is a presentation and discussion. There are no recommendations associated with this item. Different funding scenarios are being presented in order to achieve different pavement condition goals. These different funding scenarios are not being presented in the context of overall Village spending and budget impacts which is done as part of the annual budget process and development of the 5-Year CIP.
Alternatives
This is a presentation and discussion. There are no alternative actions as part of this item.
Anticipated Future Actions
Recommendations from the PMP and input received from the Village Board will be incorporated into the upcoming draft 2027 Budget and draft 5-Year Capital Improvement Plan (CIP) process later this year.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Presentation Slides