Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2022 Multihog CV 350 Sweeper with Snow Removal Attachments from Sewer Equipment of Illinois, LLC d/b/a Jet Vac Environmental of Island Lake, Illinois through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $161,452.55 and Waiving the Village’s Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2022 Fleet Replacement Fund includes the replacement of one Public Works 1999 Trackless MT5 sidewalk tractor and one 2005 Green Machine mini street sweeper to be replaced with one 2022 Multihog CV 350 Sweeper with snow removal attachments. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the one 2022 Multihog CV 350 Sweeper with snow removal attachments will cost $161,452.55
Funding is provided in the Fiscal Year 2022 Fleet Replacement Fund, Public Works Vehicle replacement, account No. 3032-43900-858-570750 in the amount of $220,000.00.
Funds for necessary equipment such as cabin/workspace up fit, additional lighting, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
The Multihog CV 350 is a multipurpose sweeper that has the ability to change out attachments for snow clearing as well as sidewalk sweeping. This unit is equipped with a 75 HP Tier4/Stage V emissions diesel engine that will be running on B20 Biodiesel. It is equipped with a two cubic yard hopper for sweeping and will also come with a ½ cubic yard drop salter for treating pedestrian ways and bike lanes. The vehicle is also equipped with a pressure washer as well for spot cleaning.
The vehicles being replaced are seasonal pieces of equipment, limiting their usage. The new vehicle is a multi-purpose unit, allowing for usage during all seasons. Snow and ice equipment for the winter and sweeping the rest of the seasons.
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing vehicles will be sent to Auction.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved the replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the Sourcewell Joint Purchasing Program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
The Sourcewell Joint Purchasing Program, operating out of Minnesota, provides member-centered solutions that enable government, education, and nonprofit agencies to work more efficiently, and leverages its resources to strategically reinvest in the communities they serve as an invaluable service cooperative partner. Sourcewell membership is available to all education and government entities, as well as nonpublic schools and nonprofit organizations. The Village is a member.