Submitted By
John P. Wielebnicki, Public Works Director and LaDon Reynolds, Police Chief
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of Five 2019 Ford Utility Police Interceptor Vehicles with Police Package, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount not to Exceed $149,180.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY2019 Fleet Replacement Fund includes the replacement of seven Police vehicles. Five of these vehicles will be replaced with five 2019 Ford Utility Police Interceptor vehicles with the Police Package. The SPC awarded the bid to Currie Motors of Frankfort, Illinois. The vehicles are purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
The purchase of five 2019 Ford Utility Police Interceptor Vehicles with Police Package, will cost $149,180.00. The cost for each vehicle is $29,836.00.
Funding is provided in the Fleet Replacement Fund in account No. 3032-43900-857-570750 via a transfer from the Federal RICO Fund. The amount of $250,000.00 is budgeted in the Fleet Replacement Fund. Currently there is $340,931.00 in the RICO fund.
Funds for necessary equipment such as light bars, sirens, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The Suburban Purchasing Cooperative is a joint purchasing program sponsored by the Northwest Municipal Conference (NWMC), DuPage Mayors & Managers Conference (DMMC) South Suburban Mayors and Managers Association (SSMMA), and Will County Governmental League (WCGL). Together the SPC represents 145 municipalities and townships in northeastern Illinois.
All public agencies as defined by the Illinois Governmental Joint Purchasing Act, as well as not-for-profit agencies that qualify under Section 45-35 of the Illinois Procurement Code, are eligible to participate in SPC joint purchasing programs.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The vehicles being replaced are considered full time emergency response vehicles and the consequences of their downtime could compromise life safety for citizens and those who work in the Village.
The new vehicles include the standard Police package, All Wheel Drive, and come with a three year, 36,000 mile bumper to bumper and five year, 100,000 mile drivetrain warranty. The proposed vehicles will be flex fuel vehicles and will be capable of using E85 fuel.
The five existing Police units will be reassigned, scrapped, or sent to Auction.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicles are purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Public Works Department for Infrastructure/Capital Programs.