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A Resolution Approving and Amendment to a Professional Services Agreement with T.Y. Lin International Great Lakes, INC for the Completion of an Electric Shuttle Feasibility Assessment to Change the Amount not to Exceed from $65,732 to $68,130 and Authorizing its Execution
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Introduction
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This is a resolution approving and amendment to a professional services agreement with T.Y. Lin International Great Lakes, INC for the completion of an electric shuttle feasibility assessment to change the amount not to exceed from $65,732 to $68,130 and authorizing its execution.
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Recommended Action
Staff recommend approving the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• On September 9, 2025, the Village Board approved an amendment to the Professional Service Agreement to increase the not to exceed from $58,114 to $65,732.
• On April 15, 2025, the Chief Sustainability Officer transmitted a memo through the Village Manager to the Village President and Board of Trustees, giving the status of the Feasibility Assessment and outlining the plan for stakeholder engagement.
• On March 11, 2025 the Village Board approved a Professional Services Agreement with T.Y. Lin to complete and Electric Shuttle Feasibility Assessment.
Background
The Village Board Goals include goal 5.1.f.i., which states “Evaluate the return of various shared-mobility programs.” Climate Ready Oak Park (CROP) action VT04 states, “Conduct a feasibility analysis of reintroducing the Oak Park shuttle with an all-electric fleet.”
The Environment & Energy Commission’s (“EEC”) 2024 and 2025 work plans include the Oak Park Electric Shuttle as a project. In 2024, the EEC drafted a survey for Engage Oak Park, which was open from October 3, 2024, through November 30 of 2024, and received 187 responses. Most respondents (72.7% indicated they were in favor of adding an electric shuttle service to the Village. Responses were split between preference for an app-based on-demand shuttle (43.4%) and a fixed route shuttle (56.6%), indicating the need for further assessment of the best model for the community.
Previously, the Village had received a proposal from the mobility company, Via, to assess the feasibility of their services. The proposal included a range of services that would have cost between $30,000 and $60,000 for the full study. Staff determined that it would be preferable to issue an RFP for a feasibility assessment, which would look at a wider variety of program types and structures.
The Village issued an RFP on December 3, 2024. One proposal was received, reviewed, and deemed to meet the Village’s needs and expectations. The proposal from T.Y. Lin.
In September 2025, the Village Board approved an amendment to change the not to exceed from $58,114 to $65,732. The original agreement and scope had an ambitious timeline of three months. Because of the realities of scheduling stakeholder engagement, the timeline has extended beyond these three months. To finish the feasibility study, the Vendor requested increasing the contract amount by $7,618 to cover additional staff time as well as other requests that have arisen as a result of stakeholder input.
In October, Village Staff and management reviewed a draft of the feasibility study and identified an opportunity to improve the study by including in-depth case studies of six example successful microtransit programs, including fixed route and on-demand models. These case studies fall outside of the original scope, and the Vendor is requesting an additional $2,398 to complete these case studies.
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
The amendment will approve and additional expenditure of $2,398 from account # 2310.41020.101.570853.000. There are sufficient unobligated funds in this account.
Staffing Impact
Staff from Sustainability, Public Works, and Development Services will continue to work with the Vendor and review deliverables. Minimal additional staff time beyond the original agreement will be necessary as a result of this budget amendment.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item. Community input has been incorporated into the feasibility study.
Staff Recommendation
Adopt the resolution.
Advantages:
• The contract amendment will allow for the addition of case studies to the feasibility assessment, which will add to the value of the study.
Disadvantages:
• Approving the resolution increases the cost associated with this project.
Alternatives
Alternative 1:
The Board can reject the resolution.
Advantages:
• There will be no additional cost associated with this project.
Disadvantages:
• The consultant team will not have the resources to add the case studies to the report.
Anticipated Future Actions
Village Staff anticipate a final version of the report will be brought to the Board in early 2026.
Prepared By: Lindsey Roland Nieratka, Chief Sustainability Officer
Reviewed By: Ahmad M. Zayyad, Deputy Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. PSA Amendment